TO: Lee Jaffee, Editor-in-Chief
       LAUC Scholarly Communication Web Site Editorial Board, 2002/2003, ldjaffe@cats.ucsc.edu
FR: Esther Grassian, LAUC President
RE: Editorial Board Charge
DT: 9 Sep 2002

I am delighted to reappoint you Editor-in-Chief of the LAUC Scholarly Communication Web Site Editorial Board for 2002/2003. I will ask LAUC Division Chairs to solicit interested LAUC members to serve on this Board as a representative for Northern campuses and a representative for Southern campuses.

Administrative Structure
Please note that LAUC Committees, Task Forces and Boards fall under LAUC Executive Board purview. The LAUC President sets overall priorities for committee work by means of the Committee’s charge. The primary duty of each LAUC Committee is to fulfill the charge given to it by the LAUC President. Once a Committee’s charge has been fulfilled, the Committee may address other issues, with the approval of the LAUC President.

Committee Background and Significance
The LAUC Bylaws, Article IV, Section 7.g. state that the duties of the President include “Appoint the parliamentarian and the editor of any regular LAUC publication.“ Therefore, unlike LAUC Standing Committees, the members of this group constitute an editorial board, appointed directly by the LAUC President. This editorial board has a Chair, as well as one representative from a campus in the North and one from a campus in the South.

General Charge
For 2002/2003, the Editorial Board is charged with examining the current value of this web site and making recommendations regarding continued maintenance and the possibility of partnering with other UC staff engaged in similar or related endeavors.

Specific Charge for 2002/2003
Specifically, the Committee is charged with the following, in priority order. Once the Committee has completed or undertaken the majority of the work on the first item below, you can move on to the next one. It is possible that the Committee may not be able to address or complete work on all of these charges during the coming year. If not, please provide recommendations for next year’s Committee in your final report.

1. Investigating and making recommendations regarding partnering with the new Universitywide Teaching Learning & Technology (TLT) web manager to coordinate or merge efforts and to publicize web site efforts
2. Investigating and making recommendations regarding partnering with the CDL Coordinator of scholarly communication to coordinate or merge efforts and to publicize web site efforts.

Committee Work and Meetings
LAUC’s request for a budget increase was denied this year. So, in order to keep costs down, for the coming year, all LAUC Committees may hold just one in-person meeting. Other committee business will need to be conducted via conference call(s), or through the use of other sorts of technology, such as chat or SharePoint. You will need to send your committee members information regarding reimbursement or payment of travel or conference call expenses for committee meetings. Different Divisions may handle these sorts of transactions differently, so they will need to check with their local accounting officers to find out how their Division handles charges to the LAUC account.

Review and Reporting Guidelines
Important: Please note that you will need to send any draft surveys of the LAUC membership to the Executive Board for approval prior to posting.

Your investigations may result in recommendations for LAUC action of some sort. The Committee may submit recommendations to the LAUC Executive Board for review at any of the scheduled Executive Board meetings. Formal recommendations that need approval of the membership are presented in the form of a motion at a LAUC Assembly. Please review the appropriate sections of Sturgis, Alice. Standard Code of Parliamentary Procedure, on how to prepare and present motions. If approved by the Executive Board and the Assembly, the membership then votes on whether or not to approve Committee recommendations.

The Board will need to submit a progress report by April 15, 2003 and present this report at the 2003 Spring Assembly, May 30th, 2003, at UCSD. The Board will also need to submit a final report by August 15, 2003, and present its final report at the 2003 Fall Assembly. LAUC Committee, LAUC Board and LAUC Representative Interim and Final Reports should be submitted using the following format, with each section labeled:

	SUBJECT LINE: [Committee or Board Name] Report
	BODY OF MESSAGE: 

	TO: LAUC President
	FR:  [Committee or Board Name]
	RE:  [Year (e.g., 2001/2002)] [Report Name (e.g., Final Report)]

	Committee or Board Charge:
	Summary of Action Items:
	Body of Report with Discussion and Recommendations [formatted as
	motions, in keeping with Sturgis]

	Names of Committee or Board Members
	Attachments (if any) 

Thank you for your service to LAUC and your colleagues. We all very much appreciate your efforts on our behalf. Please feel free to contact me if you have questions or concerns about this message.