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UCOP - LAUC - Committees - Committee on Professional Governance
Report to the 2005 LAUC Spring Assembly
Report on Special Charge: Emeritus Status for Librarians at UC Campuses
Committee on Professional Governance 2004/2005
April 12, 2005
Executive Summary
Charge and Summary of Deliberations : The LAUC Committee on Professional Governance (CPG) was given two special charges for 2004/05 (an additional one was given in late January), one of which is as follows:
Please contact each LAUC Division Chair and compile information on various efforts to define Librarian Emeritus Status at each Division. This may include obtaining local definitions and criteria for Emeritus Status, which is likely to carry different benefits in different locations. Please Note: This is a not [sic] request to evaluate or comment upon what you discover; instead it is a request to gather data, which LAUC will share with the membership for informational purposes only. …
The chair first requested on October 29, 2004 that each member begin to gather this information, with a requested deadline of January 26 th, 2005 . A reminder was sent on December 2 nd. Follow-up questions for clarification or further information were sent to some members on February 3, 2005 and a copy of a very preliminary, draft report were sent on the same day for further feedback and editing. Because a few members felt that there might be additional activity on their campuses during the winter or spring, the chair asked members on March 31 st to take a final look at the draft report and make any changes by April 8th. On April 6 th, the chair composed this executive summary and sent it to all members for comments and corrections. The final report was forwarded to LAUC President Huwe on April 12 th.
Number of librarians with emeritus status: Approximately 57, ranging by campus from 0 to 27. The “average” per campus is 6.3, but the large percentage of the total (approximately 47%) at one campus (UCLA) distorts this figure. Some campus figures include only those that can be recently documented or remembered, i.e. since the early 1990s.
Documentation & publicity: All information regarding emeritus status for librarians is governed by the criteria in APM 120-10, which is generally available to all librarians (e.g., from LAUC’s Human Resources page). However, four UC libraries (either through their Library Human Resources department or their local LAUC) have either rewritten or “repackaged” this information specifically for librarians or have provided prominent links to the information from their library or LAUC Web sites: Berkeley , Irvine , Los Angeles , and Santa Cruz . Four campuses have not made information about emeritus status particularly prominent on their Web sites: Davis , Riverside , San Diego , and San Francisco . (A paper document about emeritus status for librarians exists at Riverside .) The library administration at Santa Barbara is currently drafting a document pertaining to emeritus status, which will be reviewed by LAUC-SB later this year.
Special privileges for emeritus librarians : At three campuses ( Davis , San Diego , Santa Barbara ), it is not believed (or it is not clear) that emeritus status confers any special benefits that are not available for all retired librarians (which often includes some level of library privileges, parking, e-mail/computer accounts). At other campuses, the difference in benefits most often relates to either parking ( Los Angeles ), enhanced access to library resources ( Berkeley , Irvine , Los Angeles , Riverside , San Francisco , Santa Cruz ), or extended e-mail/computer accounts ( Los Angeles , Riverside , San Francisco , Santa Cruz ).
—Rob Melton (LAUC-SD), Chair
Detailed Information by Campus
UC Berkeley
Member: Michaelyn Burnette
Number of librarians with emeritus status: Four: three in The Library and one in the affiliated libraries.
Documentation & publicity: The Executive Committee of LAUC-B and the University Librarian jointly issued a document called “Procedures for Appointment of Emeritus Librarians” in December 2002; it has been revised four times, most recently in April 2004. The document has five sections: Eligibility (Criteria), Nomination Procedures, Conferral, Privileges, and LAUC Membership. The full document is posted on the LAUC-B Web site at:
http://www.lib.berkeley.edu/LAUC/EmeritusProcedures.pdf
The member notes that this document applies only to librarians who are part of The Library at Berkeley ; affiliated librarians who report to Deans and Directors might be able to use this model to apply for emeritus status.
Special privileges for emeritus librarians: Emeritii librarians may retain a CalNet ID, and thus have access to licensed databases via the proxy server; retired librarians lose this access. After considerable effort by the committee member to ascertain this information, as this report is being revised ( 4/14/05 ) it is still not clear if there are any differences in parking privileges and/or costs. If any further information is forthcoming, this report will be revised before the end of our term.
UC Davis
Member: Marcia Meister
Number of librarians with emeritus status: One librarian received emeritus status in 2003/04, two in the early 1990s, and a few prior to that time.
Documentation & publicity : The UCD APM procedures for considering requests for emeritus status for non-Senate Academic appointees are comparable with the language of the MOU and apply to librarians covered by the APM. (APM UCD-120)
A document from the Chancellor, dated October 29, 2001 , outlines the “Rights and Privileges of Emeriti/ae Faculty.” However, it does not mention librarians specifically, nor does it outline the procedures for application for emeritus status. This document and its cover letter are at: http://directives.ucdavis.edu/2001/01-156.cfm
Special privileges for emeritus librarians: UCD privileges for emeritus librarians include library privileges without requiring annual card renewal, email accounts, parking stickers, and they may attend departmental meetings. However, the same privileges are extended to librarians who meet the criteria for "Special Retirement Benefits" under Article 31 of the MOU.
UC Irvine
Member: Collette Ford
Number of librarians with emeritus status: None.
Documentation & publicity : Information about emeritus status for librarians is posted on the UCI Library Human Resources Web page. It outlines the criteria according to APM 120 and the local procedures for requesting emeritus status and nomination by the University Librarian. The document is at: http://hr.lib.uci.edu/guidelines/emeritus.php
Special privileges for emeritus librarians: Emeritus librarians retain access to their UCInetIDs indefinitely. Retired librarians without emeritus status must renew their UCInetIDs every three years. The UCInetID is used for both email accounts and remote (proxy) access to licensed electronic resources.
UC Los Angeles
Member: Louise Ratliff
Number of librarians with emeritus status : 27 as of January 12, 2005 . Of these, ten were within the bargaining unit, nine were outside the bargaining unit, and it would require research of older paper files to determine whether the remaining eight were within or outside the bargaining unit.
Documentation & publicity: The document “Emeritus Status for Librarians: Policy & Procedures,” created by the UCLA Library Human Resources but also posted on the staff Intranet, is available at: http://staff.library.ucla.edu/staff/hr/Emeritus.doc . In addition, a document entitled “UCLA Library Response to Emeritus Status Information Request,” last revised by the Direction of LHR in August, 2003, is available internally.
Special privileges for emeritus librarians: 1. Emeritus librarians may purchase an “Emer” parking permit, equivalent to the best type of parking permit at UCLA, for $150 per year. Other retirees may only get a parking permit at the level at which they were at retirement (also for $150 per year). 2. Emeritus librarians are eligible for BruinOnline Accounts, which permits remote access to databases licensed for use by the UCLA Library. Regular retirees are not eligible for these accounts unless they work as a volunteer at the Emeriti Center .
UC Riverside
Member: John Bloomberg-Rissman
Number of librarians with emeritus status: Approximately seven.
Documentation & publicity: “Personnel Administrative Memorandum No. 2.4: Procedures for Conferral of Emeritus Status on Librarians” was issued on January 10, 1992 and last revised on December 20, 1999 . It is in three parts: 1. Eligibility; 2. Conferral Procedure; 3. Privileges. As of February 2005, this document exists in paper form only; it is not available from either LAUC-R’s or the LHR Web sites.
Special privileges for emeritus librarians: Emeritus librarians retain a valid UCRNetID, which allows for both an e-mail account and for remote (proxy) access to library electronic resources. There is also an office in the UCR Libraries for the exclusive use of emeritus librarians. All retirees—whether they have emeritus status or not—have the same access to free and/or fee-based parking privileges.
UC San Diego
Member: Rob Melton
Number of librarians with emeritus status : Three since the current University Librarian arrived in 1999. All were administrators, i.e. were non-represented by the bargaining unit. A few others obtained emeritus status before 1999; all of them had attained the distinguished step before their retirements.
Documentation & publicity: Information about emeritus status for librarians is not readily available from either the LAUC-SD or the Library Human Resources Web sites. In the three instances of emeritus status granted since 1999, the proposals, discussion, and decisions were initiated and held within the Library Administrative Team; they were not a result of self-nomination or nomination by other colleagues. Criteria laid out in APM 120-10 were followed. There are no current plans to increase publicity about procedures for requesting or obtaining emeritus status.
Special privileges for emeritus librarians: It is not generally believed that the conferral of emeritus status on a librarian allows for any concrete privileges that are not available to all retired librarians.
UC San Francisco :
Member : Min-Lin Fang
Number of librarians with emeritus status: Four.
Documentation & publicity: UCSF has no documentation specific to librarians regarding the issue of the conferral of emeritus status. It uses the same definition and criteria for emeritus status for librarians as the APM does for all non-senate academic appointees.
Special privileges for emeritus librarians: Email account; special library privileges (borrowing card, access to databases).
UC Santa Barbara
Member : Sherry DeDecker
Number of librarians with emeritus status: Probably four, but none since the 1980s.
Documentation & publicity: As of December 9, 2004 , the AUL for Personnel was in the process of drafting a policy and procedures document on the issue of emeritus status for librarians; it will be based on APM 120 and will be reviewed both by LAUC-SB and the University Librarian.
Special privileges for emeritus librarians: There don’t appear to be any concrete privileges given to emeritus librarians that aren’t also available to other retirees. These include library borrowing and ILL privileges, free parking, free membership in the Emeriti Association, and 90 days of access to email and library databases.
UC Santa Cruz
Member : Kerry Scott
Number of librarians with emeritus status : Five.
Documentation & publicity: UCSC’s documentation for the procedure for conferring emeritus status on librarians is included as Appendix XIX of its PAPA/LS ( Procedure for Appointment, Promotion, Advancement, and Career Status Actions for Academic Appointees) document (last revised in July, 2004). Notably, UCSC’s document has the title “Procedure for Conferring Librarian Emeritus Status or Special Retirement Benefits,” the last three words indicating that there are benefits available for retirees who retire after July 1, 2003 without the conferral of emeritus status. The document points out that emeritus benefits are “subject to change at the sole discretion of the University”; the Special Benefits Retirement Option, although not specifically stated, is subject to change at the sole discretion of the University in accordance with Article 31, Special Retirement Benefits, of the Memorandum of Understanding (MOU) with the American Federation of Teachers. The full document is available at:
http://library.ucsc.edu/internal/personnel/papa/appXIX.htm
Special privileges for emeritus librarians: The UCSC documentation is particularly good at specifying benefits for emeritus librarians as opposed to the normal benefits for retirees. They are: enhanced library benefits, a free computer account, and additional campus network access if doing volunteer work for either the University Library or LAUC-SC.
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