October 14 2003, updated November 3, 2003

TO: Sherry Dedecker, UC Santa Barbara
FR: Linda Kennedy, LAUC President
RE: 2003/2004 Charge, LAUC Committee on Professional Governance

I am delighted to appoint you to serve as Chair of the LAUC Committee on Professional Governance, for a term commencing October 1, 2003 and ending September 30, 2004.

Administrative Structure
Please note that LAUC Committees fall under LAUC Executive Board purview. The LAUC President sets overall priorities for committee work by means of the Committee’s charge. The primary duty of each LAUC Committee is to fulfill the charge given to it by the LAUC President. However, I would appreciate your communicating to me any issues of concern at any time throughout the year.

Committee Background and Significance
For LAUC, “professional governance” primarily relates to issues regarding peer review and the status of librarians at the University of California, with the exception of related matters covered by the Memorandum of Understanding (MOU) reached between the University and the AFT, Librarians’ Caucus, the union representing UC librarians who are not designated as managers. As you know, LAUC represents all UC librarians, both managers and non-managers. As members of this Committee, you have a significant responsibility to represent the views and needs of both managers and non-managers.

General Charge
For 2003/2004, the Committee is charged with fulfilling its standing charge, as stated in the LAUC Bylaws, Article VIII. Section 1.j.2.:

1. Advise the President and the Executive Board on issues, including APM revisions, that affect librarians, peer review, and other professional governance issues not covered by the other standing committees.
   
2. Serve as a review body for Divisions who may request evaluation of local peer review procedures.
   
3. Maintain access to campus Peer Review documents on the web or in electronic format and review those peer review materials on the web site biennially in order to ensure adequacy and currency of materials.
   
4. Address other subjects at the request of the President and consider and develop recommendations on matters of librarian professional governance.

I also request that you and your committee address these additional topics:

1. Review campus procedures and answer the following questions: Are there separate review procedures for represented and non-represented librarians? If so, how do the procedures differ?
2. Do local campus procedures incorporate additional criteria language beyond the language in the APM for appointments and advancement? Do local campus procedures make reference to or incorporate any LAUC position papers? If so, please list and characterize each instance.
3. What is the role of the University Librarian in the review process at each campus? Who is the final decision-maker? At which points does the final decision-maker have the opportunity to comment on the candidate under review?
4. Following the completion of the review cycle, does the peer review committee on each campus report to the divisional membership and/or executive board? If so, what types of data and information do such reports contain?

Timeline
The Committee is requested to make a brief progress report to the LAUC President by February 15, 2004. A report to the President for the Spring Assembly is due by April 15, 2004 to allow sufficient time for campus discussion. The report will be presented at the LAUC Spring Assembly at UC Riverside on Thursday, May 13, 2004. The committee will also need to submit a final report by September 1, 2004 and present its final report at the Fall 2004 LAUC Assembly.

Committee Membership
The LAUC Bylaws call for the members of each standing committee to be appointed by the LAUC president to serve two-year staggered terms. The Bylaws require that Divisions be divided alphabetically into two groups, with each group nominating committee members every other year.

This year, terms of Committee members from Irvine, Riverside, San Diego, Santa Barbara and Santa Cruz expire in 2005. Terms for continuing members from Berkeley, Davis, Los Angeles, and San Francisco expire in 2004. Once all committee appointments have been made, I will send a copy of this message to each committee member. The evolving roster is posted on the LAUC web site at http://www.ucop.edu/lauc/roster-0304.html#pg and is also under the committee web site at http://www.ucop.edu/lauc/pg/index.html where this charge will eventually be posted, along with committee reports and documents.

Committee Work and Meetings
In order to work within the LAUC budget for the coming year, please plan on holding only one in-person meeting. Other committee business will need to be conducted via conference call(s), or through the use of other sorts of technology, such as chat.

Committee Expenses
I will send you a document on LAUC reimbursement procedures; please forward it to your committee members. Different Divisions may handle transactions differently, so they will need to check with their local accounting officers to find out how their Division handles charges to the LAUC account.

Reporting Guidelines
Important: Please note that you will need to send any draft surveys of the LAUC membership to the Executive Board for approval prior to posting.

Your investigations may result in recommendations for LAUC action of some sort. The Committee may submit recommendations to the LAUC Executive Board for review at any of the scheduled Executive Board meetings.

Note: Since the CPG report, if any, to be discussed at the Fall Assembly this year will have been prepared by the 2002/2003 committee, I recommend you consult with last year’s chair, Laura Galvan-Estrada (UCSD) regarding the report and any recommendations.

LAUC Committee and LAUC Representative Interim and Final Reports should be submitted using the following format, with each section labeled:

	SUBJECT LINE: [Committee Name] Report
	BODY OF MESSAGE: 

	TO: LAUC President
	FR:  [Committee Name]
	RE:  [Year (e.g., 2003/2004)] [Report Name (e.g., Final Report)]

	Committee Charge:
	Summary of Action Items:
	Body of Report with Discussion and Recommendations [formatted as
	motions, in keeping with Sturgis]

	Names of Committee Members
	Attachments (if any)

Thank you for your service to LAUC and your colleagues. We all very much appreciate your efforts on our behalf. Please feel free to contact me if you have questions or concerns about this message.