TO: Laura Galvan-Estrada, UC San Diego, lestrada@ucsd.edu
FR: Esther Grassian, LAUC President
RE: Committee Charge
DT: 9 Sep 2002

I am delighted to appoint you to serve as Chair of the LAUC Committee on Professional Governance 2002/2003, for a term commencing October 1, 2002. The LAUC Bylaws call for the members of each standing committee to be appointed by the LAUC president to serve two-year staggered terms. The Bylaws require that Divisions be divided alphabetically into two groups, with each group nominating committee members every other year.

This year, terms of Committee members from Berkeley, Davis, Los Angeles, and San Francisco expire in 2004. Terms for continuing members from Irvine, Riverside, San Diego, Santa Barbara and Santa Cruz expire in 2003. Once all committee appointments have been made, I will send a copy of this message to each committee member. A list of Committee on Professional Governance members will be up on the LAUC web site soon: http://www.ucop.edu/lauc/pg/index.html.

Administrative Structure
Please note that LAUC Committees fall under LAUC Executive Board purview. The LAUC President sets overall priorities for committee work by means of the Committee’s charge. The primary duty of each LAUC Committee is to fulfill the charge given to it by the LAUC President. Once a Committee’s charge has been fulfilled, the Committee may address other issues, with the approval of the LAUC President.

Committee Background and Significance
For LAUC, “professional governance” primarily relates to issues regarding peer review and the status of librarians at the University of California, with the exception of related matters covered by the Memorandum of Understanding (MOU) reached between the University and the AFT, Librarians’ Caucus, the union representing UC librarians who are not designated as managers. As you know, LAUC represents all UC librarians, both managers and non-managers. As members of this Committee, you have a significant responsibility to represent the views and needs of both managers and non-managers. You need to build on the work of this Committee by continuing to investigate and make recommendations related to the Committee’s charge.

General Charge
For 2002/2003, the Committee is charged with fulfilling its standing charge, as stated in the LAUC Bylaws, Article VIII. Section 1.j.2.:

a. Advise the President and the Executive Board on issues, including APM revisions, that affect librarians, peer review, and other professional governance issues not covered by the other standing committees.
b. Serve as a review body for Divisions who may request evaluation of local peer review procedures.
c. Maintain access to campus Peer Review documents on the web or in electronic format and review those peer review materials on the web site biennially in order to ensure adequacy and currency of materials.
d. Address other subjects at the request of the President and consider and develop recommendations on matters of librarian professional governance.

Specific Charge for 2002/2003
Specifically, the Committee is charged with the following, in priority order. Once the Committee has completed or undertaken the majority of the work on the first item below, you can move on to the next one. It is possible that the Committee may not be able to address or complete work on all of these charges during the coming year. If not, please provide recommendations for next year’s Committee in your final report.

1. Work with Executive Board on how to proceed with recommendations of 2001/2002 Committee, based on results of the recently conducted survey on the Distinguished step in the Librarian series, including possible revision of Position Paper #1 and salary scale notes.
2. Investigate the issue of librarians at UC who are not in the librarian series (e.g., in programmer/analyst positions, or at the CDL, etc.), and any differences from those librarians who are in the librarian series, in terms of roles, duties, salaries, and other relevant points.
3. Develop and administer a survey (to be approved by the LAUC Executive Board) to gauge LAUC member interest in investigating the issue of faculty status for librarians at the UCs, and investigating the issue further if there is sufficient interest.
4. Investigate the issue of upward evaluation and an increased focus on management skills in reviews.
5. Create a web site linking to Divisional documents on peer review procedures for represented and non-represented librarians, and outline an overall plan and methodology for reviewing these documents to identify issues of significance to LAUC members.

Committee Work and Meetings
LAUC’s request for a budget increase was denied this year. So, in order to keep costs down, for the coming year, all LAUC Committees may hold just one in-person meeting. Other committee business will need to be conducted via conference call(s), or through the use of other sorts of technology, such as chat or SharePoint. You will need to send your committee members information regarding reimbursement or payment of travel or conference call expenses for committee meetings. Different Divisions may handle these sorts of transactions differently, so they will need to check with their local accounting officers to find out how their Division handles charges to the LAUC account.

Review and Reporting Guidelines
Important: Please note that you will need to send any draft surveys of the LAUC membership to the Executive Board for approval prior to posting.

Your investigations may result in recommendations for LAUC action of some sort. The Committee may submit recommendations to the LAUC Executive Board for review at any of the scheduled Executive Board meetings. Formal recommendations that need approval of the membership are presented in the form of a motion at a LAUC Assembly. Please review the appropriate sections of Sturgis, Alice. Standard Code of Parliamentary Procedure, on how to prepare and present motions. If approved by the Executive Board and the Assembly, the membership then votes on whether or not to approve Committee recommendations.

The Committee will need to submit a progress report by April 15, 2003 and present this report at the 2003 Spring Assembly, May 30th, 2003, at UCSD. The Committee will also need to submit a final report by August 15, 2003, and present its final report at the 2003 Fall Assembly. LAUC Committee and LAUC Representative Interim and Final Reports should be submitted using the following format, with each section labeled:

	SUBJECT LINE: [Committee Name] Report
	BODY OF MESSAGE: 

	TO: LAUC President
	FR:  [Committee Name]
	RE:  [Year (e.g., 2001/2002)] [Report Name (e.g., Final Report)]

	Committee Charge:
	Summary of Action Items:
	Body of Report with Discussion and Recommendations [formatted as
	motions, in keeping with Sturgis]

	Names of Committee Members
	Attachments (if any)

Thank you for your service to LAUC and your colleagues. We all very much appreciate your efforts on our behalf. Please feel free to contact me if you have questions or concerns about this message.