November 3, 2003

TO: Julie Kwan, Chair, LAUC Committee on Plans and Policies
FR: Linda Kennedy, LAUC President
RE: 2003/2004 Charge, LAUC Committee on Library Plans and Policies

I am delighted to appoint you to serve as Chair of the LAUC Committee on Library Plans and Policies for 2003/2004.

LAUC Committees fall under LAUC Executive Board purview. The LAUC President sets overall priorities for committee work by means of the Committee’s charge. I also encourage you to raise other issues of professional interest to you and the members of your committee.

General Charge
For 2003/2004, the Committee is charged with fulfilling its standing charge: The LAUC Bylaws, Article VIII, Section 1.j.4, provides a simple charge for this very important committee:

Advise the President and the Executive Board on issues related to Universitywide library plans and policies, consider and develop recommendations on these matters, and address other subjects at the request of the President.

Additional Charges
In addition, the committee is asked to address the following: In the coming year, University of California libraries will be focusing on important collection-related issues:

• The University of California is examining the economics of scholarly publishing, working to obtain new pricing models for journal subscriptions and developing and promoting alternative forms of access to scholarship. The new University of California web site, “Reshaping Scholarly Communication” at http://libraries.universityofcalifornia.edu/scholarly/ provides an overview of these initiatives.

• Elimination of print journal subscriptions in lieu of electronic subscriptions: Libraries are receiving less in print, and making collections available remotely.

• Shared collections initiatives: LAUC responded extensively to the report of the SOPAG Task Force on Government Information http://libraries.universityofcalifornia.edu/sopag/govinfo/govinfo_finrept.pdf and the CMPG White papers (see the summary of response at http://libraries.universityofcalifornia.edu/sopag/cmpg_sopag_report.doc.

Please suggest ways to ensure that all LAUC members, beyond those involved in collection development, are aware of and involved in the discussion of these important collection development issues central to the future of the UC libraries.

Also, How is the role of the physical library building changing in UC libraries and how are the LAUC members affected by or influencing this change? How do UC librarians interact and communicate with UC faculty and staff who are increasingly accessing collections remotely?

Timeline
The committee is requested to make a brief progress report to the LAUC President by February 15, 2004. A report to the President for the Spring Assembly is due by April 15, 2004 to allow sufficient time for campus discussion. The report will be presented at the LAUC Spring Assembly at UC Riverside on Thursday, May 13, 2004. The committee will also need to submit a final report by September 1, 2004 and present its final report at the Fall 2004 LAUC Assembly.

Committee Work and Meetings
In order to work within the LAUC budget for the coming year, please plan on holding only one in-person meeting. Other committee business will need to be conducted via conference call(s), or through the use of other sorts of technology, such as chat.

Committee Expenses
I will send you a document on LAUC reimbursement procedures; please forward it to your committee members. Different Divisions may handle transactions differently, so they will need to check with their local accounting officers to find out how their Division handles charges to the LAUC account.

Reporting Guidelines
Important: Please note that you will need to send any draft surveys of the LAUC membership to the Executive Board for approval prior to posting.

Your investigations may result in recommendations for LAUC action of some sort. The Committee may submit recommendations to the LAUC Executive Board for review at any of the scheduled Executive Board meetings.

LAUC Committee and LAUC Representative Interim and Final Reports should be submitted using the following format, with each section labeled:

	SUBJECT LINE: [Committee Name] Report
	BODY OF MESSAGE: 

	TO: LAUC President
	FR:  [Committee Name]
	RE:  [Year (e.g., 2003/2004)] [Report Name (e.g., Final Report)]

	Committee Charge:
	Summary of Action Items:
	Body of Report with Discussion and Recommendations [formatted as
	motions, in keeping with Sturgis]

	Names of Committee Members
	Attachments (if any)

Thank you for your service to LAUC and your colleagues. We all very much appreciate your efforts on our behalf. Please feel free to contact me if you have questions or concerns about this message.