October 14 2003, updated November 3, 2003

TO: Cynthia Jahns, UC Santa Barbara
FR: Linda Kennedy, LAUC President
RE: 2003/2004 Charge, LAUC Committee on Committees, Rules and Jurisdiction

I am delighted to appoint you Chair of the LAUC Committee on Committees, Rules and Jurisdiction for 2003/2004, for a term commencing October 1, 2002 and ending September 30, 2004.

Administrative Structure
Please note that LAUC Committees fall under LAUC Executive Board purview. The LAUC President sets overall priorities for committee work by means of the Committee’s charge. The primary duty of each LAUC Committee is to fulfill the charge given to it by the LAUC President. Once a Committee’s charge has been fulfilled, the Committee may address other issues, with the approval of the LAUC President.

Committee Background and Significance
Well-written bylaws support the work of an organization. Responsive, healthy organizations are flexible, changing to meet their members’ needs. Accordingly, bylaws revision is an ongoing task, often under-appreciated or misunderstood. As members of this Committee, you have a significant responsibility. You are responsible for ensuring that LAUC’s structure and rules of operation (its bylaws), statewide and Divisional, accurately represent the mission and goals of the organization, and are consistent and up to date.

General Charge
For 2003/2004, the Committee is charged with fulfilling its standing charge, Article VIII. Section 1.j.1.:

1. Review annually, or at the special request of the President, the LAUC Bylaws and submit recommendations to the President.
2. Review the Divisions’ Bylaws to assure that they are consistent with the LAUC Bylaws (See Article VI, Section 2.d.)
3. Address other subjects at the request of the President and consider and develop recommendations on matters concerning LAUC’s committees, rules and jurisdiction.

The committee has the following additional work this year:

1. Review the new Bylaws of the LAUC-Merced division to assure that they are consistent with the LAUC Statewide Bylaws and provide any guidance or suggestions to the division that seems appropriate. Direct your response to the Chair of the Merced Division, with a copy to the LAUC President.
2. Follow up on any recommendations of the 2002/2003 Committee as submitted to the LAUC President, and at the recommendation of the President, to the LAUC Assembly, according to the LAUC Bylaws, Article VII, Section l.
3. Additional recommendations for Bylaw Changes will be forwarded by the LAUC President, following consultation with the LAUC Vice-President and Parliamentarian, during the year.

Timeline
The committee is requested to make a brief progress report to the LAUC President by February 15, 2004. A report to the President for the Spring Assembly is due by April 15, 2004 to allow sufficient time for campus discussion. The report will be presented at the LAUC Spring Assembly at UC Riverside on Thursday, May 13, 2004.

The committee will also need to submit a final report by September 1, 2004 and present its final report at the Fall 2004 LAUC Assembly.

Recommendations for Bylaw changes approved at an Assembly shall be submitted to a vote of the general membership on the annual ballot or on a special mail ballot.

Committee Membership
The LAUC Bylaws call for the members of each standing committee to be appointed by the LAUC president to serve two-year staggered terms. The Bylaws require that Divisions be divided alphabetically into two groups, with each group nominating committee members every other year.

This year, terms of Committee members from Berkeley, Davis, Irvine and Los Angeles expire in 2005. Terms for continuing members from Riverside, San Diego, San Francisco, Santa Barbara and Santa Cruz expire in 2004. Once all committee appointments have been made, I will send a copy of this message to each committee member. A copy of the evolving committee Roster is on the LAUC web site at http://www.ucop.edu/lauc/roster-0304.html and is also under the committee web site at http://www.ucop.edu/lauc/crj/index.html where the committee charge will eventually be posted, along with committee reports and documents.

Committee Work and Meetings
In order to work within the LAUC budget for the coming year, please plan on holding only one in-person meeting. Other committee business will need to be conducted via conference call(s), or through the use of other sorts of technology, such as chat.

Committee Expenses
I will send you a document on LAUC reimbursement procedures; please forward it to your committee members. Different Divisions may handle transactions differently, so they will need to check with their local accounting officers to find out how their Division handles charges to the LAUC account.

Reporting Guidelines
Important: Please note that you will need to send any draft surveys of the LAUC membership to the Executive Board for approval prior to posting.

Your investigations may result in recommendations for LAUC action of some sort. The Committee may submit recommendations to the LAUC Executive Board for review at any of the scheduled Executive Board meetings.

LAUC Committee and LAUC Representative Interim and Final Reports should be submitted using the following format, with each section labeled:

	SUBJECT LINE: [Committee Name] Report
	BODY OF MESSAGE: 

	TO: LAUC President
	FR:  [Committee Name]
	RE:  [Year (e.g., 2003/2004)] [Report Name (e.g., Final Report)]

	Committee Charge:
	Summary of Action Items:
	Body of Report with Discussion and Recommendations [formatted as
	motions, in keeping with Sturgis]

	Names of Committee Members
	Attachments (if any)

Thank you for your service to LAUC and your colleagues. We all very much appreciate your efforts on our behalf. Please feel free to contact me if you have questions or concerns about this message.