Copyright Considerations for Faculty:
Authored Multimedia Instructional Materials
DISCUSSION D R A F T
February 7, 1996
The following Discussion Draft on Copyright Considerations for Faculty
Authored Multimedia Course Materials has been adopted by the University
of California Committee on Intercampus Information Technology and Networking
for Academic Purposes (CINITAP) as a framework for discussion of copyright
issues. The UC Academic Planning Council is now circulating it among Academic
Senate committees for discussion as a preliminary to consideration of options
for revising University policies on copyright ownership or developing supplemental
guidelines to aid in their interpretation. Comment from faculty and others
is welcome and may be forwarded by e-mail to
Martha.Winnacker@ucop.edu
in the Office of the President:
Copyright 1996 by The Regents of the University of California. Permission
to reproduce and distribute for educational and discussion purposes is granted.
Contents:
Introduction
Mulitmedia Courseware
University Concerns
Current Policy
Copyrights and Patents: Assumptions Underlying
Existing Policies and Traditions
The Law
Future Policy Directions
Introduction:
University communities have begun to explore the potential of the communications
and technology revolution for transforming teaching, research and public
service. But they have reached little understanding of whether, or how,
universities will need to alter their policies and practices to take full
advantage of new technological opportunities.
This paper addresses a policy area that is virtually certain to figure centrally
in adoption of technological innovations: the University's approach to intellectual
property rights. More specifically, within this large policy realm, the
paper examines questions of copyright ownership for faculty-authored multimedia
courseware in the context of (1) university and faculty interests and values,
(2) existing University of California policy, and (3) federal copyright
law. In so doing, it will complement the far more developed national discussion
of intellectual property issues arising from "fair use" copying
and redistribution of copyrighted materials in libraries and classrooms.
Mulitmedia Courseware:
Multimedia courseware invites consideration because of its potential to
enhance traditional teaching and learning activities, to allow redistribution
of efforts within the teaching and learning process, and to extend participation
in University-based learning far beyond current boundaries. For purposes
of this discussion, multimedia courseware is defined as interactive teaching
aids created and deployed with electronic tools. They may incorporate text,
graphic, video, and audio elements and may be mounted for remote access
on a file server or pressed onto a CD-ROM for stand-alone distribution.
Examples of such materials are electronic "textbooks," hypertext
modules, simulation software, and databases containing numbers, images,
or text.
Faculty are experimenting with development of multimedia course materials
in settings that include individual desktops, campus computer centers staffed
by programmers, and partnerships with commercial vendors and national agencies
and foundations such as the National Science Foundation and Annenberg/CPB.
As they deploy their products, evidence is accumulating that these materials
may be used to transform the way some kinds of learning take place. Among
its capabilities, multimedia courseware may
- substitute for some lectures but require increased one-on-one faculty-student
interaction;
- be used to reach students at remote locations and at varied times;
- make traditional lectures more interesting and informative;
- be used in classroom settings to facilitate hands-on student work
under faculty supervision as a replacement for or supplement to lectures.
- link instruction directly to research processes and raw data by using
the manipulability and storage capacity of digital media.
Over the next decade some whole University of California courses could be
captured in multimedia formats capable of being distributed nationally and
even world-wide. Taking advantage of the intellectual wealth of a research
university, they could enhance and set new standards in many curriculum
areas while reaching a much broader constituency than ever before. This
paper cannot address the desirability of such an eventuality, which should
be the subject of a discussion involving all members of the University community.
However, development of this potential could augment both the teaching and
service components of the University's mission if it were carefully managed
to reduce the risk it poses. In order to implement such an opportunity,
in whatever form is determined to be appropriate, the University must address
intellectual property questions that arise from the ways these new materials
are produced and may be used. Among the new facts challenging traditional
policies:
In contrast to print, multimedia materials are costly to produce but inexpensive
to copy and distribute.
With current technologies, their creation is likely to require teams that
include faculty, technical staff, and rights managers as well as expensive
facilities. Authorship is unlikely to appear as an individual act.
- They include both patented and copyrighted material in one object.
- They are likely to incorporate protected material owned by many parties,
including for-profit concerns seeking large revenues.
- They may be used in ways that are governed by copyright restrictions
on transmission, performance, display, and publication and for which traditional
educational uses may not be permitted without specific authorization.
- They may become profitable commodities in a marketplace of unknown
but possibly expansive dimensions.
- Private sector partners may not be print publishers, and partnerships
may involve new relationships and expectations.
- Should they be distributed in open markets, it will be essential to
determine when they must--or may not--be identified as coming from the University
of California.
Concerns surrounding multimedia courseware were prefigured in the public
debate over UCLA's agreement with financier Michael Milken allowing Milken
to videotape his appearances as a guest lecturer in a UCLA class. Milken
intended to distribute copies of the tapes commercially through his own
company in exchange for license payments to UCLA. Controversy surrounding
the incident centered on allowing a private vendor to profit from the commercialization
of a University of California course, who has the right to use the University's
name, the implications for the University of providing a public platform
for a non-University figure, and the potential of revenue seeking to compromise
institutional integrity. Early in 1995, the Work Group on Commercialization
of Lecture Materials issued an Interim Report to the President on the applicability
of existing University policies to the commercial distribution of recordings
of classroom instruction. It found that "there is no need...for a new
or amended UC policy" but that there is "need for additional guidance."
Charged with responding to a particular case, the Work Group focused narrowly
on recordings of regular University of California courses, with ancillary
attention to the use of the University's name and logo. This paper continues
the Work Group's effort by beginning to consider issues of copyright ownership
that will arise as faculty develop multimedia course materials that might
be commercially distributed.
University Concerns:
At the heart of the University of California's three-part mission of teaching,
research, and service is the free flow of information, the raw material
of knowledge. This is embodied in the dual commitment to academic freedom
and open publication of research results. These critical elements of academic
life are protected by a complex interaction between laws governing intellectual
property, University policies, and a code of conduct that unequivocally
condemns misappropriation of the information shared by colleagues. Common
law precedent developed by courts and statutory exemptions from copyright
rules for educational purposes rest on the premise that universities are
places where the sharing of knowledge is for the public good rather than
for profit.
Recent trends in scholarly publishing and some tendencies in public policy
demonstrate the perils as well as the potential of commercialization, which
can impede the sharing of information as much as it may advance it. In an
environment in which the academic imperative to share meets the competitive
for-profit need to guard trade secrets, policies must be carefully crafted
to protect the special role of universities in spreading and creating knowledge.
As policies are developed, it is essential that all members of the University
community understand their shared interest in these matters.
The privatization of some fields of scholarly print communication in the
hands of for-profit publishers has disrupted the free flow of information
in fields well beyond those in which it has occurred. As for-profit publishers
moved into fields in which commercial clients were willing to pay high prices
for the results of university-based research--rather than sponsor their
own--journal prices increased so dramatically that libraries were forced
to cancel subscriptions and reduce their acquisition of books and monographs.
In an effort to lessen the impact of the new price structures, libraries
have increasingly resorted to interlibrary loan and other forms of resource
sharing that reduce the number of purchasers of all scholarly publications.
Publishers have responded with aggressive efforts to limit "fair use"
copying both by libraries and for classrooms. Commercial publishers seek
changes in the law that would enable them to claim revenue from every use
of copyrighted material, justifying this effort with the contention that
new technologies make this feasible in the digital environment.
It would be reductionist to argue that a single cause lies behind this confrontation
of interests, but it is clear that traditional copyright arrangements have
been an important enabler. By academic custom protected by common law, university
faculty own the copyright to their scholarly works; it is customary for
them to give their copyrights to their publishers. In the past, most publishers
of scholarly works were university presses and professional societies, and
there was little expectation of monetary profit from such publishing. In
the competitively for-profit world, such surrender of rights may have dire
consequences for the university and for scholars themselves, who may be
unable to reuse or distribute their own work in other contexts.
The expansion of the "electronic classroom" in American higher
education will offer faculty new publishing opportunities in the form of
mulitmedia courseware. Publishing such courseware, with its potential appeal
to large markets and its need for sophisticated production values, has the
potential to attract large commercial interests to enlist well-known faculty,
particularly from such prestigious institutions as the University of California.
The impact of prestigious for-profit journals offers warnings of how seriously
a pattern of marketing courseware created by university faculty could affect
teaching. Universities and faculty could find themselves facing high fees
and complicated restrictions for use of their own work, especially in distance
learning or time-shifted environments requiring "transmission"
and storage of multimedia products. These activities fall outside the copyright
law's explicit exemptions for educational use and may infringe copyrights.
Material that will be incorporated into multimedia courseware is likely
to be that most in demand for teaching and learning, and policies must be
in place that ensure that access to it is not restricted. Multimedia courseware
has recently become the target of a threat from another quarter as commercial
firms, some of which regard universities as "deep pockets" rather
than longterm partners, have begun to patent the processes that make multimedia
applications run. Universities that do not pay attention to these issues,
and individual faculty who do not understand the institutional implications
of the agreements they enter, could face serious unintended consequences.
Commercialization of courseware, whether in partnership with private vendors
or by University publishing entities, may also generate tensions between
the academic imperative to share ideas and the market-driven need to make
them proprietary. As a research university, whose faculty create significant
elements of the knowledge that defines intellectual fields, the University
of California is committed to the principle that intellectual property created
under its auspices will be openly disseminated in its courses. Revenue may
not compensate for restrictions on access to or use of material that has
been exclusively licensed for commercial use. This tension already exists
in relationships with some corporate sponsors of research, who have legitimate
needs to protect trade secrets. Although these issues are reflected to some
extent in the University's regulation of the terms on which its employees
enter contracts and accept grants, there is currently little effort to manage
copyright systematically in this context. Anecdotal evidence revealed in
growing numbers of inquiries addressed to university employees believed
to be copyright experts suggests that anxiety about copyright is spreading
among faculty and instructional technology staff. Concerns heard recently
range from fear of infringing a copyright to uncertainty about how to handle
distribution of an article abstract over the Internet while the article
is under consideration for publication in a print journal.
Who can market a University of California course? The Work Group on Commercialization
affirmed that the University owns the copyright to recordings of classroom
lectures, but faculty own the copyright to their own lecture notes and teaching
aids. Ambiguity may arise if individuals seek to market multimedia courseware
"as taught at the University of California." The University's
need to control the use of its name is currently reflected in policy: only
Chancellors or their designees may authorize use of individual campus names
or unofficial seals, and only The Regents or their designees may authorize
use of the University of California's name or unofficial seal. All who are
associated with the University benefit from the guarantee that the institution
cannot be compromised by the activities or representations of individuals
acting on their own. In offering courseware as a product of the University
of California, an individual, campus unit, or a publishing entity would
implicitly or explicitly invoke the endorsement of the Academic Senate.
Indeed, the primacy of the Senate in controlling the curriculum and establishing
criteria for academic performance is one of the core principles informing
the University's teaching mission. The importance of this guarantee is most
evident when it is threatened, as many felt it was in the Milken case. Any
effort to market University of California curriculum will need to engage
the Academic Senate in devising procedures to prevent market pressures from
distorting curricular priorities or standards--despite individual faculty
ownership of copyright to course materials they create. If University of
California courses can be sold as market commodities, there must be no doubt
that the label is applied only where it is valid. A name cannot be copyrighted,
but trademark protection is available, and University of California trademarks,
service marks, and logos may be registered.
For individual faculty, the ability to control the quality and use of materials
they author is critical. In a digital environment, pieces of a work may
be easily manipulated or incorporated into other works. Faculty who transfer
their copyrights may find that their work (whether a recorded lecture, written
text, or visual art) has been incorporated into larger digitized work in
ways that affect its meaning or quality. Individual authors need mechanisms
for allowing or denying use of their work within the parameters established
by copyright law. The University might help strengthen the position from
which faculty negotiate with publishers by formally adopting contract standards
or by creating its own publishing or brokering entities pledged to protect
authorial rights.
Faculty are University employees with obligations that are most precisely
specified in relation to instruction, for which the University has, in turn,
a contractual obligation to students. Creation of multimedia courseware
demands time, technical staff support, and facilities. Commercialization
would require additional resources. Decisions about how, according to what
criteria, and by whom these should be allocated may be complex and, at times,
contentious. A parallel exists with the conduct of research, for which faculty
make their own contractual commitments: University standards and procedures
for doing so assure that related resources are used properly and that the
commitments are appropriate to the academic mission.
The cost of incremental investments for the purpose of creating multimedia
courseware may be recovered and augmented by sales of these products. Hence
the University may need to control revenue streams generated from these
resources and investments. Written contracts specifying how ownership, costs,
and revenues are to be allocated for multimedia courseware production could
help both faculty and staff understand their own contributions to a work,
the costs they incur in creating it, and whom it will benefit. Clear distinctions
between such purposes as internal enhancement of the quality of teaching
and learning and external marketing will probably be necessary.
As the University moves toward more careful management of copyright, it
will be essential that transactions not become burdensome or intrusive for
users or creators of copyrighted material. The University will need to assure
that criteria for claiming an interest in copyright are rational, clearly
stated, and widely understood. Individual faculty will need to be able to
distinguish quickly and easily between works over which they can freely
exercise full copyright rights and those in which the University may have
an interest, and they will need to recognize the legitimacy of interests
the University claims. Unnecessary transactions and procedures should be
avoided, advice and information should be easily available, and transactions
should be kept simple and managed in a manner that encourages a perception
of shared benefit. At the same time, the University will need to find ways
to assist faculty in negotiating contracts for their own work and in securing
all necessary permissions for copyrighted material to be included in multimedia
works.
Current Policy:
The existing University policy on copyright ownership was adopted in 1992.
"In the spirit of academic tradition" and in keeping with common
higher education practice and common law precedent, it grants individual
faculty authors ownership of copyrights to their "scholarly and aesthetic"
works "resulting from independent academic effort" unless: (1)
the work is created as a deliverable for a sponsored project; (2) it is
created as a "contracted facilities work"; or (3) it is covered
by a specific agreement. Unlike some of its peer institutions, UC does not
distinguish copyright to software from other copyrights.
In treating sponsored projects, the policy distinguishes between
"technical reports, software, and other works first created in the
performance of a sponsored agreement" and "journal articles, lectures,
books or other copyrighted works created through independent academic effort
and based on the findings of the sponsored project." Ownership of the
former resides with the University unless the sponsorship agreement states
otherwise, while ownership of the latter rests with the faculty originator(s).
"Contracted facilities works" are "produced by non-University
personnel or University personnel acting outside the course and scope of
their employment, using designated University facilities pursuant to a written
agreement." Chancellors, Laboratory Directors, or Vice Presidents are
responsible for "designating" those University facilities for
which an advance agreement is required "from non-University personnel
and University personnel acting outside the scope of their employment, concerning
the disposition of any copyrighted works that are originated with the use
of these facilities." The policy is silent on use of University facilities
by faculty working within the scope of their employment. It notes that such
facilities "normally" include computer centers but not libraries.
"Depending on the nature of the facility and the nature and extent
of the use," the University may exercise its interest in contracted
facilities works by claiming copyright ownership, by accepting a use fee,
or by some other arrangement.
The University claims copyright to commissioned work "produced
for University purposes" by individuals not employed by the University
or those working outside the scope of their University employment. The policy
requires that the Chancellors and Vice Presidents identify such works and
that they be covered by signed agreements. Without a signed agreement, the
law vests copyright in commissioned works--except for nine specific categories--in
the originator rather than the commissioner. Finally, the University claims
copyright to institutional work created by non-faculty employees
in the "course and scope of their employment" or "made with
the use of University resources." This provision echoes statutory language
giving employers copyright to works created by employees within the scope
of their employment; such work is referred to as work made for hire.
Copyrights and Patents: Assumptions Underlying
Existing Policies and Traditions:
Differences in the federal law governing copyrights and patents have combined
with assumptions about how and for what purpose they are produced to shape
distinct institutional policies and practices. Unlike copyright, which grants
authors limited, long-term monopolies on certain uses of their own works,
patent gives a shorter, absolute monopoly on all uses of the patented device,
design, or process--even if another party invents it independently. The
UC policy on patents requires faculty to yield to the University ownership
of patents to inventions developed in University facilities. If the University
licenses the patent for commercial development, the inventor and his or
her department receive a share of the revenue. In the following points,
contrasts with expectations surrounding patents are used to illuminate the
nature of assumptions about copyrightable materials. Implicitly, they also
address the suggestion that copyrights might be treated like patents.
In the University setting, copyright is generally assumed to be given
primarily for works created by individual faculty members, whether working
alone or collectively and to be easily obtained. The creation
of such works is treated as distinct from the conduct of the research on
which the works are based. Copyright protects works of art, such as paintings,
sculptures, and musical compositions, as well as scholarly writings. Under
current law, a work is protected by copyright from the moment of writing
without either formal application or proof of ownership. Copyright is not
refused unless the originality or authorship of the work are contested.
The very different process of obtaining a patent and the absolute monopoly
it grants contribute to a presumption that its possession is the result
of institutional effort. A stringent application process, which can take
several years to complete, requires the patent seeker to prove that the
process, device, or design is novel, non-obvious, and useful, and that it
was first made known to the public no more than one year before the application.
Whether an invention results from an individual insight or an orchestrated
team effort based on expensive infrastructure, the application for a patent
is likely to involve researchers, lawyers, and technical staff.
It should be noted that the same body of research may result in both patentable
and copyrightable products and that the underlying research methodologies,
data, and ideas are not protected by either copyright or patent. In commercial
settings, these may be treated as trade secrets and protected rigorously
from unauthorized access. (Legal protection for trade secrets is available
only if stringent security measures have been taken.) Academic custom and
University policy, as contained in the Academic Personnel Manual, place
a high premium on early sharing of research and prescribe disciplinary sanctions
up to dismissal for misappropriation of others' work. The automatic grant
of copyright provides legal protection for writings and works of art from
the moment of creation, while patent law discourages inventors from discussing
their work in its early stages for fear of exceeding the allowed one-year
period from first disclosure to filing. In contests over patent ownership,
U.S. patent law privileges the inventor who documents the earliest "reduction
to practice" of an idea, but the more common international practice
is to award patent to the first inventor to file an application. Increasing
reliance on commercial sponsors for academic research heightens the tension
between open scholarly communication and protection of proprietary ideas.
Multimedia courseware, which may contain patentable software and copyrighted
text, images, and audio components, may bring this tension into the University's
teaching mission.
University policy implicitly assumes that few copyrighted works by faculty
generate significant revenue. This assumption has been made explicit
in copyright cases in which both universities and courts asserted a lack
of university interest in claiming faculty copyrights. In one such case,
the University of California General Counsel filed an amicus brief
to this effect in support of a UCLA professor. There are, however, two factual
exceptions to this generalization: (1) textbooks, which are published by
trade rather than university presses, may generate significant royalties
for authors as well as profits for their publishers; (2) scientific, technical,
and medical articles published in for-profit journals generate profits for
publishers but not for authors. Universities have not tried to capture either
revenue stream, although the cost of for-profit journals has recently become
a major issue for libraries. Patents, in contrast, are assumed to have potential
commercial value, and the University investment in acquiring the patent
is assumed to be a means of obtaining revenues through licensing.
University ownership of faculty copyrights is assumed not to be practical.
With annual production of copyrightable works possibly amounting to tens
of thousands, the number of transactions generated is staggering and would
require a burdensome and costly bureaucracy to manage. Arrangements for
co-authored works by faculty from different universities and for faculty
members who move from one university to another would likely be cumbersome.
Moreover, it is common practice for individual authors of copyrighted works
to transfer their copyrights to publishers, who provide the capital for
and accept the risk of investing in editing, design, physical production,
and distribution. A portion of any profits earned by the work may be distributed
directly to the author as royalties, but the amounts in most cases are not
sufficient to offset the cost of additional processing. In contrast, patent
management appears to lend itself to institutional control. The number of
patents is much smaller, and licensing requires complex business negotiations
with industrial partners. Typically, the developer pays royalties to the
University, which in turn pays a portion to the faculty inventor or inventors.
Copyrightable work is often assumed to be scholarly publication (broadly
construed to include original artistic creations), which is a condition
for tenure and promotion and leads to substantial professional reward for
faculty. Thus the incentive to publish is not direct monetary reward
for each item but cumulative professional recognition. Faculty are also
encouraged to publish textbooks, which are not required for promotion and
which are "normally...considered evidence of teaching activity or public
service" rather than "creative work" or "original scholarly
research. Similarly, patents are defined as "fortuitous byproducts"
of research and are not required as conditions for academic advancement;
when they are successfully licensed, inventors are also rewarded with income.
The Law:
As noted above, the law assigns to employers copyright in works created
by employees in the scope of their employment. A review of relevant case
law indicates that the academic tradition according to which faculty, rather
than their university employers, own the copyright to their work rests on
a particular definition of scope of employment. Most copyrightable work
is created as a result of the faculty member's research activity. Historically
courts have agreed with the argument that faculty freedom to determine their
own research agendas, timetables, and goals removes research from the "scope
of employment" for purposes of defining work made for hire. Teaching,
in contrast, is specifically assigned and subject to institutional control
through both academic senate and administrative processes. However, it should
be noted that no case has involved a dispute over copyright between a university
and a faculty member. Instead, the issues have been raised by third-party
infringers who asserted that a faculty author did not own copyright to contested
work and had no standing to contest its use.
Under the 1909 Copyright Act, at least two courts found that works developed
by faculty members as teaching materials were created at the initiative
of the individual rather than the direction of the employer. No analogous
suits have been filed under the 1976 Copyright Act. According to this reasoning,
only the act of teaching, narrowly defined as meeting classes and giving
lectures, falls within the scope of employment. University of California
copyright policy reflects this legal distinction, as did the Interim Report
of the Work Group on Commercialization of Lecture Materials, which concluded
that faculty own the copyright to their lecture notes, course syllabi, problem
sets, and visual aids, but the University owns the copyright to "recordings"
of classroom lectures. This legal doctrine, however, may not be adequate
to address issues raised in new modes of teaching and learning.
If called to rule on scope of employment for University faculty, courts
may reach varying conclusions in specific cases, but writers in law reviews
have noted that growing financial interest in the outcome of such cases
injects new elements into judicial deliberations and may reduce the applicability
of precedent. As universities become more like businesses, they are less
likely to be treated as requiring or deserving special privileges. In patent
cases involving significant revenues, recent courts have ruled in favor
of institutions when the relevant research was performed in a university
facility by a faculty member who was drawing a salary. It is worth noting
that neither universities nor faculty took a position on ownership of copyright
in faculty works during the legislative activity leading to adoption of
the current copyright law.
The law establishes the parameters within which copyright can be claimed,
exercised, and transferred, and it is imperative that a deeper understanding
of it permeate all areas of the University. However, it would be enormously
destructive to rely on litigation to resolve questions of how copyright
ownership should be divided between faculty and their institutional partners
and sponsors. Lack of serious engagement with copyright issues may increase
the likelihood of conflict as individuals and institutions misinterpret
or fail to consider their intertwined roles as creators and users of copyrighted
materials. Instead, it is essential that a careful exploration of the issues
identify what each party has at stake, spread understanding of the implications
of copyright policies, enable all members of the University to understand
their roles as both users and creators of copyrighted material, and determine
what common agreements will best accommodate critical shared interests.
Future Policy Directions:
In 1994, the American Association of Universities (AAU) and the Association
of Research Libraries (ARL) sponsored a study on intellectual property management
as part of a series addressing the crisis facing research libraries. Concluding
"that universities should exercise their ownership interests systematically
and coherently," the report offered four scenarios for discussion.
The report writers did not agree on the benefits of any one scenario but
presented them as a vehicle for launching consideration of a range of possibilities.
The scenarios also serve as a useful starting point for discussing possible
approaches to copyright policy for multimedia courseware.
1. Enhancing current practices: As at present, initial copyright
ownership would rest with faculty authors, while institutions educate their
employees about copyright law "and the consequences of copyright assignment
or transfer." In dealing with publishers, authors would be encouraged,
to retain rights for use (including reproduction) in such university settings
as libraries and classes. The success of such an approach in changing current
practices would depend entirely on the thoroughness of the educational effort
and the ability of major institutions to persuade the majority of their
faculty to cooperate.
2. Faculty ownership of copyrights: Faculty authors would retain
copyright to all works they create, granting rights to publishers with licenses
to do specific things rather than transferring copyright ownership. Since
publishers now routinely demand transfer of copyright, it is unlikely that
any one institution could adopt such a policy without creating substantial
obstacles to publication by its faculty. Such a change would require concerted
action by most major universities in order to change the balance between
author and publisher. Such a policy could also make faculty copyright owners
responsible for processing permissions, although it could be accompanied
by the establishment of a university service center that would manage copyrights
on behalf of faculty.
Neither of the first two scenarios addresses the ownership issues that arise
when staff or students co-author works, whether they contribute content
or software. Universities claim staff work created on the job as works for
hire, while practices regarding student authorship vary. The following two
scenarios rest on the premise that by supporting faculty and providing facilities
for research, universities become partners in the creation of scholarly
works and can justly claim joint ownership. The changes they propose may
reach further than faculty or administrators will find desirable, but the
principles they lay out may be more easily applied to the authorship of
multimedia works, which are more likely to require both specialized infrastructure
and the participation of staff and, often, students than do scholarly writings.
Consideration of what it would mean to implement scenarios like the following
for multimedia works might contribute to an improved understanding throughout
the University community of how different players contribute to the act
of authorship.
3. Joint faculty/university ownership of copyrights: Faculty and
their universities would jointly own copyright to non-royalty producing
works and would jointly determine what rights to transfer to publishers.
Universities would waive their share of royalties unless the work generated
"substantial revenues" or had been costly to produce (using, e.g.,
computer time, software development, multimedia production facilities).
"As a co-owner, the university has absorbed costs of generating the
scholarship or research...[and] has an interest in determining where articles
are submitted for publication in order to achieve the goals of cost reduction
to the university, increased availability in alternate formats, and the
like." This scenario would require changes in employment contracts
and would transform the relationship between faculty authors, university
employers, and publishers in ways that are difficult to predict.
4. Joint faculty/consortium ownership of copyrights: Faculty would
share copyright ownership with a consortium of universities, and all members
of the consortium would have rights to use the works for traditional educational
purposes. Authors would retain the right to conclude exclusive distribution
licenses for five years, but any other transfer of copyright rights
would require agreement by all co-owners.
The above scenarios all seek to find ways to control the alienation of rights
that affect universities as users of scholarly works. Multimedia courseware,
with its new production technologies and teams, innovative means of distribution,
intimate relationship to teaching, and mixing of user and creator roles,
raises questions that are more complex than these scenarios suggest. Embedded
within the scenarios are less developed ideas about how universities and
faculty might join to deploy the variously assigned copyrights to increase
the reach and influence of the works faculty create. Perhaps exploration
of these ideas will lead universities to become publishers on a much more
systematic basis than they are now, either through existing university presses
or through a variety of new mechanisms, including partnerships with the
private sector. Within the University of California, the discussion of how
best to approach the rights protected by law and custom in the new environment
ought to be shaped by an increased understanding of common purpose.