UCOP e-mail account holders receive 1 GB of storage space on the server. All messages in the In box and Out box, as well as all sent and deleted items, calendar entries, and contacts count towards the total stored.
All e-mail messages and calendar appointments, including attachments, that meet the following criteria are automatically moved from Outlook to a secondary storage program called the Enterprise Vault:
When e-mail messages are stored in the vault, you will continue to view them
in the Outlook In box, where they are denoted by this icon:
Stored
calendar items are not denoted by an icon.
Using Icons to Search or Move E-mail Stored in the Vault
Using a set of icons at the top of the Outlook window —
— you can search items in the vault, move items to the vault from the In box, or restore vaulted items back to your In box.
It makes sense to continue to practice good e-mail management and delete unnecessary messages. Review these guidelines http://www.ucop.edu/irc/services/keepnotkeep.html to decide which messages to keep and which to discard.
