January 14, 2005
Letter Requesting Comment (January 31, 2005) (pdf)
From Provost and Sr. Vice President Greenwood and Sr. Vice President Mullinix
Marked-up Versions Reflecting Changes
Background
The Electronic Communications Policy (ECP), issued by President Atkinson November 17, 2000, superseded the 1998 University Electronic Mail Policy and Business and Finance Bulletin IS-6, "Campus Communications Guidelines." The ECP clarified the applicability of law and University policy to all forms of electronic communications; it incorporated the principles of academic freedom, shared governance, freedom of speech, and privacy that were articulated in the 1998 University Electronic Mail Policy.
Rationale for Current Update
In the four years since the policy was announced, questions have been raised regarding certain provisions of the policy. The proposed update clarifies policy language, provides additional information in the User Advisories, and offers specific guidance in the Implementation Guidelines. The update also incorporates references to revised University policy, such as the Whistleblower Policy and revised Records Management and Privacy Business and Finance Bulletins. The proposed update was developed with input from campus ECP coordinators, campus and UCOP IT and policy personnel, IT auditors, human resource managers, records managers, campus and medical center CIOs, representatives of the Academic Council, and various constituencies who participate in campus policy discussions.
The update to the ECP encompasses the following changes:
