AgendaJOINT OPERATIONS GROUP
Meeting May 12 and 13, LBL
UCOP Report to JOG ...
May 12, 1998
Records Systems - The project to convert the records from the former index/fiche-based system into the new system is 75% complete, with final completion scheduled for July 1, 1998. A requirements analysis is also underway to develop a similar system for the Secretary of the Regents use to store and provide access to Regents' minutes. Excalibur technology may not be utilized for this new application.
Year 2000 - Considerable resources are going into upgrading applications to be year 2000 compliant. All corporate interface files have been reviewed and no changes in interface files are required.
Pathways - The undergraduate admissions component of this Web-based system is undergoing modification for next fall's use. In addition to function changes, Fast CGI is being used to improve performance.
Demographic Database - The first phase of the University Directory (aka Demographic database) is completed. Employee records are updated on a nightly basis. A data request for daily student enrollment information to support this system will be distributed to campuses shortly.
Modifications of the Payroll/Personnel system - Among recent noteworthy changes to the system are the enhanced surepay advice, departmental online access to the PAR (Payroll Audit Record), and enhancements to support enrollment of domestic partners/dependent adult relatives in health benefits.
Benefits Voice Response/IVR - An enhancement to the system is underway to permit newly hired employees to enroll in health plans over the Web. This feature will be available in the summer.
Systems Development Standards - The Systems Development Standards were revised to indicate the means by which review of major campus projects should occur. In late Spring, campuses will be asked for any changes they would like to propose.
Corporate System Review - The Deloitte & Touche review of corporate systems was completed in final form. Deloitte has recommended a two-phased strategy for upgrading corporate systems: first, the addition of Information Builders (IBI) reporting tools for end user reporting and then a second phase which includes a migration away from FOCUS, restructuring of the databases, and likely implementation of new end user reporting tools.
IMAP4 server - IMAP has been installed and tested with different IMAP clients (Outlook, Eudora, etc.)
Contingency Plan testing - A test at the COMDISCO backup site was completed in the Winter. A test of the Retirement System operation at UCSD is planned for the Spring.
New phone switch - A Nortel switch was acquired as part of the move to the new UCOP headquarters building.
Web-based Visitor system - A system was developed to assist departments in communicating the names of visitors to the UCOP headquarters building security desk . The system was developed over a two week period using Net Dynamics.