Secure FTP Guidelines for vsftp.ucop.edu

Methodology

Conversion Plan and Schedule

File Transfer Contacts

Methodology

Send or retrieve files from the University of California Office of the President production group using TCP/IP FTP (File Transfer Protocol) as follows:

1. Execute a secure copy (SCP) command to vsftp.ucop.edu. The format for a "put" file is:
   scp yourfile.ext ftpusrn@vsftp.ucop.edu:put/sys/remotefile.ext
   where:
   yourfile.ext is your local file name,
   n = campus number (1 for BK, 2 for SF, etc.),
   sys is the system (refer to specifications for each file),
   remotefile.ext is the UCOP filename (again refer to specifications).

   For example, to put a file named Deductions on the UCOP Secure server under the /car (carrier) system directory and name it DED560.JUN04:
   scp Deductions ftpusrn@vsftp.ucop.edu:put/car/DED560.JUN04

   The format for a "get" file is:
   scp ftpusrn@vsftp.ucop.edu:get/remotefile.ext yourfile.ext
   where the symbolics are the same as above.

2. Enter your assigned password (contact your local campus File Transfer Contact for password information).

   The naming of 'your filename' is left to each location's discretion. However, the UCOP filenames will be in our "normal" MVS format, which means the filenames will be in all CAPS (the vsftp.ucop.edu server is case-sensitive), and there will be a period between each node. The 'UCOP filename' will be specified in the specifications for each campus transmission. The system directory as well as the system name is always lower case.

3. When submitting files to UCOP's Corporate Systems, send an electronic mail transmittal note to the IS&C Librarian at: isclib@ucop.edu, with a copy to the IM contact responsible for the system, stating that the file has been sent and listing:

• Campus
• Contact and Phone
• File Dataset Name
• Record Count (including header record, if any)
• "As of" (cycle) date
• Creation date
• If the file is a resubmission, indicate it

This transmittal note is a critical part of the file transmission process. Without it, the IS&C Librarian will not know a file has been put by a campus. The record count is often needed to verify the entire dataset has been received. We need to know whether a file is a resubmission to be able to troubleshoot transmittal problems.

File Transfer Contacts

Production Control:

Gil Acevedo, Manager, Production Control
UC Office of the President
Kaiser Building, 3rd Floor
300 Lakeside Avenue
Oakland, CA 94612
(510) 987-0331


FTP Coordinator:

Nancy Field
UC Office of the President
415 20th St., 3rd Floor
Oakland, CA 94612
(510) 987-0831