CAFP EDIT ERROR MESSAGE SUMMARY
This information is intended to provide explanations of the error messages received on the monthly CAFP edit reports. Please refer to the Corporate Account Fund Profile: Campus Input Specifications, for further information.
Record Type
UC Loc Code 1
UC Loc Code 2
Error Message
Msg #
Severity Level
Logic/Comments
Blank record type
2
2
Record type must be A (account records) or F (fund records)
Invalid record type
3
2
Record type must be A (account records) or F (fund records)
Blank UC Loc Code 1
4
2
Table lookup - refer to list of valid values
Invalid UC Loc Code 1
5
2
Table lookup - refer to list of valid values
Blank UC Loc Code 2
6
2
Value must be 1 (indicating local activity) or 2 (indicating universitywide activity)
Invalid UC Loc Code 2
7
2
Value must be 1 (indicating local activity) or 2 (indicating universitywide activity)
Blank UC Loc Code 3
8
3
Value must be 1 (general campus) or 2 (health sciences)
Invalid UC Loc Code 3
9
3
Value must be 1 (general campus) or 2 (health sciences)
SAU must be valid number
10
2
If UC Loc Code 2 is 2 and account type is 3 (Expenditure), SAU is required. Refer to list of valid values.
SAU must be blank
11
2
If UC Loc Code 2 is not 2, SAU field should be blank.
Blank accnt number
12
2
Required field.
Non-numeric accnt number
13
2
Account number must be six digits for balance sheet and revenue accounts. For expenditure accounts alphanumeric values are allowed.
Duplicate accnt number
14
4-Fatal
Each account record must be unique. Campuses will need to resubmit the file if this error is encountered.
Non-blank accnt num fill
15
2
The 12th digit of the account record entry must be blank. Refer to the Account Record Layout.
Blank accnt name
16
2
Account name must not be blank.
Acct group 999999 assigned
17
3
Account group code required. Cannot be blank or spaces. Refer to valid values in Appendix E: Accounts of the CAFP input specifications. Edit program assigns value 999999.
Blank annual report code
18
2
Annual report code required for account groups within the 300010 to 300140 range (Current Expenditures).
Invalid annual report code
19
2
Annual report code valid values are from the range 100000 to 999999.
Non-blank annual rpt code
20
1
If account group is not within the 300010 to 300140 range (Current Expenditures), the annual report code field should be blank.
Blank UAS code
21
2
UAS code required for accounts in account group codes 300010 - 300151, 300159, 300160
Invalid UAS code
22
2
Table lookup. Refer to list of valid values.
Non-blank UAS code
24
1
UAS code should be blank for accounts with account group codes less than 300010 or greater than 300159, or if account group code is 300155 or 300156.
Non-blank UAS acad dscpln
23
1
UAS academic discipline code required for UAS code values 400100, 440100, or 440500 only. All other values for UAS code should have a blank UAS academic discipline code.
Blank UAS acad dscpln
25
2
UAS academic discipline code required for UAS code values 400100, 440100, or 440500.
Invalid UAS acad dscpln
26
2
Table lookup. Refer to list of valid values.
Invalid NSF code
27
2
Table lookup. Refer to list of valid values.
Blank org level one
28
2
Required for all expenditure accounts (300010 - 300159 account group range).
Blank org name one
29
2
Required for all expenditure accounts (300010 - 300159 account group range).
Blank org level two
30
2
Required for all expenditure accounts (300010 - 300159 account group range).
Blank org name two
31
2
Required for all expenditure accounts (300010 - 300159 account group range).
Blank org level three
32
2
Required for all expenditure accounts (300010 - 300159 account group range).
Blank org name three
33
2
Required for all expenditure accounts (300010 - 300159 account group range).
Blank fund number
34
2
Required field.
Fund chars(s) not uppercas
82
4-Fatal
Fund number may not contain lowercase characters.
Fund Nbr not num or upper
83
4-Fatal
Fund number must contain digits or alphabetic uppercase characters.
Duplicate fund number
36
4-Fatal
Each fund number must be unique. Campuses will need to resubmit the file if this error is encountered.
Blank fund name
37
2
Fund name must not be blank.
Fund group 999999 assigned
38
3
Fund group code required. Cannot be blank or spaces. Refer to valid values in Appendix E: Funds of the CAFP input specifications. Edit program assigns value 999999.
Invalid fund group code (this message currently disabled)
75
2
Refer to Appendix E: Funds of the CAFP input specifications for a list of valid fund group codes.
Blank budgtd fund code
39
2
Required field.
Invalid budgtd fund code
40
2
Budgeted fund code must be B (budgeted) or N (non-budgeted).
Blank fund restrctn code
42
2
Fund restriction code required for certain fund groups. Refer to Appendix C of the CAFP input specifications.
Invalid fund restrctn
43
2
Valid values of the fund restriction code are U, R, and G.
Inapprop fund restrctn
44
2
Fund restriction codes are checked against valid value for the fund group. Refer to Appendix C of the CAFP input specifications for valid values. If in the endowment fund group, (301000, 302000, 303000, 304000, 407100, 407210, 407220, 407230 and 407300), the value is checked against the first two digits of the endowment restriction code. Table of valid combinations is here.
Non-blank endwmnt restrct
41
1
Endowment restriction code required for funds assigned to the (301000, 302000, 303000, 304000, 407100, 407210, 407220, 407230 and 407300) endowment fund group codes only. Refer to Appendix C of the CAFP input specifications.
Blank endwmnt restrctn
45
2
Endowment restriction code required for funds assigned to the (301000, 302000, 303000, 304000, 407100, 407210, 407220, 407230 and 407300) endowment fund group fund group codes. Refer to Appendix C of the fund group codes. Note that an "X" in the Endowment Restriction Code Appendix C table cell applies to all of the Fund Group Codes listed in the cell.
Invalid endwmnt restrctn
46
2
The 1st and 2nd digits of the endowment restriction code, specific restriction, must be in this table. The 3rd and 4th digits, specifying the purpose, must be numeric. The 5th digit, specifying campus location, must not be blank.
Blank method of payment
47
2
Required for funds in the 406xxx Current Funds: Federal fund group range.
Invalid method of payment
48
2
Refer to list of valid values.
Non-blank method of payment
49
1
Required for funds in the 406xxx fund group range only.
Invalid sponsor code
50
2
Validation is performed against sponsor code table from CGX.
Non-blank sponsor code
51
1
Should be blank for fund groups 401000, 404110, 404120, 404220, 405220, 406220, 406320, 408430, 407100. Refer to Appendix C of the CAFP input specifications.
Blank sponsor code
52
2
Required for fund groups 100200, 404210, 405210, 406210, 406230, 406310, 406340, 408300, 408410 and 408420. Refer to Appendix C of the CAFP input specifications.
Spon code not fed code
54
2
For fund groups 100200, 406210 and 406310, sponsor code must be associated with a federal entity. Validation is performed against sponsor code table from CGX.
Spon code not state code
55
2
For fund groups 404210, (fund not = 18999) and 406310 (fund not = 28999), sponsor code must be associated with a state entity. Validation is performed against sponsor code table from CGX.
Category should be blank
56
2
Should be blank for fund groups 401000, 404110, 404120, 404220, 405220, 406220, 406320, 408430, 407100, and for funds 18999, 20999, 24999, 28999 and 59999. Refer to Appendix C of the CAFP input specifications.
Blank sponsor category
57
2
Required for fund groups 100100, 102000, 100600, 404210, 405210, 406210, 406310, 408100, as well as for fund groups 408200, 408300, 408400 and 408430 where fund not = 59999. Refer to Appendix C of the CAFP input specifications.
Invalid sponsor category
58
2
Valid values are 03-10, 12 & 13. Refer to Appendix C of the CAFP input specifications for appropriate values for each fund group.
Spon cat not = cgx code
59
2
Value is compared to that provided in the CGX table.
Award should be blank
60
2
Award code should be blank for fund groups 401000 and 407100.
Blank award code
61
2
Required for fund groups 100100, 102000, 100600, 404210, 405210, 406210, 406310, 408100, 408200, 408300, 408410 and 408420. Refer to Appendix C of the CAFP input specifications for appropriate values for each fund group.
Invalid award code
62
2
Valid values for award code are 1,2,3, and 4. Refer to Appendix C of the CAFP input specifications for appropriate values for each fund group.
Invalid type of awd code
63
2
Reported if value is not blank,1,2,3,or 4.
Invalid on/off camp code
64
2
Reported if value is not blank,1,or 2.
Invalid flow thru cd
65
2
Valid values for flow thru cd code are blank,1,2,3,4,5,6 or 7. Refer to Appendix C of the CAFP input specifications for appropriate values for each fund group.
Blank flow thru cd
66
2
Required for certain fund groups. Refer to Appendix C of the CAFP input specifications for appropriate values for each fund group.
Ind cost base is blank
67
2
Required for certain fund groups. Refer to Appendix C of the CAFP input specifications for appropriate values for each fund group.
Ind cost base is not valid
68
2
Value is compared to that in this table.
Ind cost base not blank
72
2
For funds where the indirect cost base is not required, the value should be G or blank. Refer to Appendix C of the CAFP input specifications for fund groups requiring indirect cost base code.
Ind cost rate is blank
70
2
Required for certain fund groups. Refer to Appendix C of the CAFP input specifications for fund groups requiring indirect cost rate.
Ind cost rate is not numeric
71
2
For funds where the indirect cost rate is required, the value must be numeric.
Ind cost rate not blank
74
2
For funds where the indirect cost rate is not required, the value should be blank or 0000.
CFDA must be blank
73
2
CFDA codes are required for all federal grants and funds with flow-through codes 2, 3, 6 or 7 established after 6/30/95. Refer to Appendix C of the CAFP input specifications for fund groups requiring CFDA codes.
CFDA begins with a zero
80
2
The CFDA code must begin with a digit greater than zero.
CFDA not numerics
81
2
The CFDA code must be numeric.
updated January 26, 2012