Reminder: Outlook Conference Room Scheduling Begins Dec. 1

Date: December 1, 2011

To: UCOP Community
From: Karla Campbell, Director, Building and Administrative Services Center
Shirley Bittlingmeier, Director, IT Infrastructure Services, ITS

Beginning today, UCOP will transition from iSchedule to Outlook for conference room scheduling. As announced in our Nov. 14 e-mail, the transition period lasts three weeks from December 1 through 21.

During this period, depending on when your meetings are to occur, you will need to use iSchedule or Outlook to reserve rooms. For

• Existing meeting dates on Dec. 22 and after: Update in Outlook any conference room reservations already made via iSchedule.
• New meeting dates on Dec. 1 through 21: Continue to use iSchedule to reserve rooms.
• New meeting dates on Dec. 22 and after: Remember to check iSchedule to make sure a room is available, and then use Outlook to reserve it. Note: Between Dec. 1 and 21, to avoid the potential for double booking, you must reserve rooms in both iSchedule and Outlook for new meeting dates on Dec. 22 and after.

Starting Dec. 22, you will only use Outlook to reserve conference rooms. iSchedule will be available as reference in read-only view for about a month.

More information is available on the BASC Web site, including the following instructions:

• How to reserve rooms in Outlook – instructions for PC and Mac, and a video tutorial for the PC.
• How to get a complete list of your existing iSchedule reservations
• Using OWA to reserve a conference room

Please direct questions to the Work Management Center in BASC at workmanagementcenter@ucop.edu or 987-0600.