E-mail with Variable Retention Periods
The retention period for official
administrative e-mail records – variable periods or permanent retention –
is determined by the content of the e-mail. Examples of administrative
e-mail records that may be retained for
variable periods of time, depending on their usefulness, follow:
- Internal correspondence requesting or providing information
- Monthly and weekly reports
- Documents advising of various events, issues, and status of on-going projects
- Correspondence from various individuals, companies, and organizations requesting information
- Copies of meeting minutes (excluding the official copy)
