Technology Asset Management Program (UCOP)

Desktop/laptop computing equipment for use at UCOP Oakland locations is centrally purchased, deployed, and managed. ITS selects standard computing bundles for normal UCOP business use, tracks inventory, and replaces computers upon warranty expiration. One computer per individual is provided. Program benefits include lower computer purchase cost, streamlined purchase and deployment, in-warranty computers for staff, short-term laptop loans, licence compliance for standard software, and computer spend management.

For new personnel: Departments request a standard computing bundle via the IT Service Hub.

For Current personnel: ITS replaces computers just before the warranty expires. ITS maintains an inventory of equipment and warranty expiration dates, and contacts customers directly to schedule and prepare for replacement of four-year-old computers. 

If the customers want a laptop, ITS coordinates with the department for approval as per systemwide policy, G-46, Guidelines for the Purchase and Use of Cellular Phones and Other Portable Electronic Resources (pdf).

Standard Computing Bundle & Approval Process

UCOP supports a standardized PC environment to control support and equipment costs.

Technology Infrastructure Fee Rates

Departments pay a monthly technology infrastructure fee (TIF) per individual to cover a standard computing bundle, office phone, voicemail, and network access.

Purchase of Nonstandard Hardware/Software

Departments must request approval for nonstandard equipment.

Nonstandard Equipment Request Guidelines

Nonstandard equipment purchases must have a business justification

Compliance

ITS is responsible for tracking and reporting on desktop computing assets.

Laptop Loan Program

Mobile device usage agreement PDF

UC policy requires a signed agreement for use of mobile devices.