Everyone at the University who handles administrative records is responsible for the efficient and systematic control of the creation, receipt, maintenance, use, and disposition of these records, in accordance with relevant law and University policy and practice. Administrative records may have operational or historical value to the institution and are owned by The Regents of the University of California.

The University Records Management Program was established to assist members of the University community to meet these obligations. It is described in University policy, RMP 1, "University Records Management Program." A description of administrative records is provided in University policy, RMP-2, "Records Retention and Disposition: Principles, Processes, and Guidelines."

The University Records Management Committee, composed of representatives from each location, oversees the program, including development and maintenance of the Universitywide records retention schedule, and establishment of procedures to support effective information management.

UC Records Retention Schedule Link

Applicable: Systemwide

Searchable systemwide records retention schedule

About the UC Records Retention Schedule

The value of the retention schedule and how to use it

Schedule Update Project

A project launched May 2012 to update the UC Records Retention Schedule

Records Management Committee

Systemwide committee that maintains the UC Records Retention Schedule, makes policy recommendations, and coordinates records management practices

Records Management Policies (RMP)

Applicable: Systemwide

The UC Business and Finance Records Management and Privacy (RMP) Bulletin series establishes systemwide policies on records management and information privacy.

Related Committees

Information practices coordinators, archivists, and information security and IT policy officers