University of California                                          Records Management Disposition Schedules

Record Type or Number Record Title or General Description Office of DISPOSITION SCHEDULE IN YEARS Record Record Copy Other Copy

VIII. LIBRARY


A. AQUISITIONS
 G        Address/Information File - Dealers        Library       Until         ---          
								  superseded                 

 G        Address/Information File - Vendors        Library       Until         ---          
								  superseded                 

 G        Purchase/Lease Agreements                 Library       5 after       ---          
								  expiration                 

	  Orders                                                                             

 G        In Process File                           Library       Until         ---          
								  superseded                 

 G        Out-of-print Search File                  Library       UAT                        

 G        Standing Orders File                      Library       Until         ---          
								  superseded                 

 G        Open Order Cancellation File              Library       1-5           ---          

	  NOTE:  With computer-based acquisition systems many 
	  of the files in the old schedule are now part of the
	  data base and can be considered "in process" files.

	  Gifts                                                                              

 G        Donor File                                Library       Permanent     ---          

 G        Exchange File                             Library       Until         ---          
								  superseded                 

Record
Type or
Number    Record Title or General Description       Office of     DISPOSITION SCHEDULE IN YEARS     
						    Record        Record Copy   Other Copy          
B. CATALOGING
 G        Author and/or Subject Authority File      Library (V)   One file is   ---          
			- On Line                                 permanent;                 
			- On Paper                                one until                  
								  superseded                 

 G        Card Catalog or Catalog Records--Author,  Library       Until         ---          
	  Title, Subject                                          superseded                 

 G        Shelf Lists                               Library       Until         ---          
								  superseded                 

Record
Type or
Number    Record Title or General Description       Office of     DISPOSITION SCHEDULE IN YEARS     
						    Record        Record Copy   Other Copy          
C. CIRCULATION
 G        Authorization Cards-Library Card          Library       0-5 after     ---          
	  Application/Info                                        expiration                 

 G        Computer Request Form                     Library       1             ---          

 G        Computer Search Worksheet                 Library       1             ---          

 G        Document Delivery Request Form            Library       1             ---          

 G        Document Delivery Authorization Form      Library       1             ---          

	  Loan File                                                                          

 G        Returned Late Files                       Library       UAT-5         ---          

 G        Returned On-Time Files                    Library       UAT-2         ---          

 G        Replacement Bill Files                    Library       UAT-5         ---          
						    
 G        Reserve Book Cards/Lists                  Library       0-5           ---          

 G        CLSI - "UC System" Logs                   Library       0-2           ---          

Record
Type or
Number    Record Title or General Description       Office of     DISPOSITION SCHEDULE IN YEARS     
						    Record        Record Copy   Other Copy          
D. GOVERNMENT PUBLICATIONS
 G        Claims                                    Library       0-3           ---          

 G        Depository Item Cards                     Library       Permanent     ---          

 G        Catalog Organized by Issuing Body         Library       Permanent     ---          

 G        Item Selections List                      Library       Permanent     ---          

 G        Shipping Lists                            Library       1-2           ---          

 G        Address File                              Library       Permanent     ---          

 G        Bills - Replacement Costs and Processing  Library       5             ---          
	  Fees                                                                               

 G        Circulation Records                       Library       UAT           ---          

 G        Budget Records                            Library       Permanent     ---          

 G        Automated Information Retrieval Service   Library       2             ---          
	  Records                                                                            

Record
Type or
Number    Record Title or General Description       Office of     DISPOSITION SCHEDULE IN YEARS     
						    Record        Record Copy   Other Copy          
E. SERIALS
 G        Serials Record                            Library       Permanent     ---          

 G        Correspondence with Vendors               Library       UAT-5                      

 G        Follow-up Files                           Library       UAT-1         ---          

 G        Series Authority File                     Library       Permanent     ---          

 G        Cancellation Files                        Library       0-10          ---          

 G        Retired Files                             Library       UAT-5         ---          

 G        Replacement Files                         Library       Permanent or  ---          
								  until                      
								  superseded                 

 G        Membership and Yearly Renewal Files       Library       Until         ---          
								  superseded                 

 G        Newspaper File                            Library       Permanent     ---          

 G        Purchasing Authority                      Library       Permanent     ---          

 G        Invoice or Payment Files                  Library       UAT-5         ---          

 G        Purchase Order Files                      Library       UAT-5         ---          

 G        Closed Orders                             Library       0-8           ---          

 G        NRLF (Northern Regional Library)          Library       Permanent     ---          
				       - on line                  2             ---          
				       - on paper                                            

Record
Type or
Number    Record Title or General Description       Office of     DISPOSITION SCHEDULE IN YEARS     
						    Record        Record Copy   Other Copy          
F. INTERLIBRARY LOANS
 G        Borrower Records                          Library       2-5           ---          

 G        Lender Records                            Library       0-5           ---          

	  Photoduplicating                                                                   

 G        Log Sheets                                Library       1             ---          

 G        Orders (Transactions Slips)               Library       2-5           ---          

 G        Requests                                  Library       0-1           ---          

 G        Copyright File                            Library       4             ---          

G. BINDERY
 G        Mending Slips (Serials)                   Library       UAT-5         ---          

 G        Bindery Information Files                 Library       Permanent     ---          

 G        Book Transport Slips                      Library       UAT           ---