University of California Office of the President

WC Program Overview - Pamphlet >> WC Claim Reporting for EDB Preparers >> What Happens When a Claim is Accepted? >> Pre-Designation Form >> UCOP Return to Work Program

Workers' Compensation Payroll Procedures

Temporary Partial Disability Payments

A University employee who is released by his or her treating physician to return to work on a part-time basis may receive Temporary Partial Disability (TPD) payments from Sedgwick CMS in addition to the part-time wages earned by the employee in the department. The State Law provides that an employee is eligible for TPD payments whenever the employee earns less than $735 per week in part-time wages. In addition, if the employee elects either Option 2 or Option 3, the University supplements the employee's part-time earnings and Sedgwick CMS TPD payment (if any) to 100% of basic salary plus shift differential for as long as the employee has accrued sick leave. After the employee's accrued sick leave is exhausted, the University supplements the Sedgwick CMS TPD payment and the employee's part-time earnings to 80% of basic salary plus shift differential for the balance of the employee's twenty-six (26) weeks of Extended Sick Leave eligibility, if any. If the employee elects Option 1, the employee is not eligible for the University supplement.

The employee must have elected either Option 2 or Option 3 on the Workers' Compensation Leave Option Election Form to be eligible for the supplement.
The employee will receive TPD payments directly from Sedgwick CMS.
Sedgwick CMS will confirm with the employee, the EDB Preparer or the supervisor the part-time schedule. The following information will be sent to Sedgwick CMS:

Employee's name and department.
Dates worked.
Number of hours worked each date.
Total hours worked during the period.

Sedgwick CMS pays benefits on a bi-weekly basis.
The department will pay the employee for the employee's part-time work on the employee's regular payday. Appropriate deductions will automatically be taken from these payments for employee paid benefits, taxes, and miscellaneous deductions.
For University employees who are paid salary on a BI-WEEKLY basis, Please see Example A, below:

Bi-Weekly

100% of Employee's bi-weekly basic salary plus shift differential	$ 1200
Less: Employee Part-time earnings (assume 50% time)	- 600
Less: Sedgwick CMS TPD Payment *	- 400
100% University Supplement Payment	$ 200

For University employees who are paid salary on a MONTHLY basis, once each month the department should submit the University's supplement to the Sedgwick CMS TPD payment and the employee's part-time earnings on the employee's regular payday. Please see Example B, below.

Monthly

100% of Employee's bi-weekly basic salary plus shift differential	$ 2400
Less: Employee Part-time earnings (assume 50% time)	- 1200
Less: Sedgwick CMS TPD Payment *	- 800
100% University Supplement Payment	$ 400

Supplementing at 80%

The procedure is the same as above except that the University's supplement is based on only 80% of the employee's basic salary plus shift differential.

In many cases, the combination of the Sedgwick CMS TPD payments and the employee's part-time earnings will exceed 80% of the employee's base pay plus shift differential. In these cases there will be no University supplement. In some cases, however, part-time earnings may be sufficiently low to qualify for the University Supplement.

EXAMPLE C - 80% Calculations on a Bi-Weekly Basis

Assume bi-weekly base pay of $1,200.

The amount of the University supplement payment is calculated:

80% of Employee's bi-weekly basic salary plus shift differential	$ 960.00
Less: Employee Part-time earnings (assume 1/3 time)	- 400.00
Less: Sedgwick CMS TPD Payment *	- 266.66
80% University Supplement Payment	$ 293.34

*The Sedgwick CMS payment is 2/3 of the weekly wage loss, subject to a maximum level of earnings of $735 per week. The Sedgwick CMS bi-weekly payment is therefore: 2 X (2/3 X ($600 - $400)) = $266.66.

EXAMPLE D - 80% Calculations on a Monthly Basis

Assume monthly base pay of $2,400.

The amount of the University supplement payment is calculated:

80% of Employee's bi-weekly basic salary plus shift differential	$ 1920.00
Less: Employee Part-time earnings (assume 1/3 time)	- 800.00
Less: Sedgwick CMS TPD Payment *	- 533.33
80% University Supplement Payment	$ 586.67

*The amount of the Sedgwick CMS TPD payment may vary because benefits are paid based upon a seven (7) day week.

Last Modified: 3/15/07