Account Structure
Disciplined method of linking accounts in a way to insure
maximum control, yet to enable clearing the banking system
of excess funds daily.
For more information, please contact Jerry Frantz.
ACH Debit Blocking and Filtering
Bank services that are intended to prohibit unauthorized
ACH debit activity against a company's bank accounts. Restrictions
may either block ACH Debit activity altogether or allow only
ACH debits from specifically authorized originators (filter).
For more information, please contact Jeffrey Donahue.
Armored Courier
Delivery service that relies on the use of armored trucks
and armed personnel for the secure transport of valuable
cargo.
For more information, please contact Jeffrey Donahue.
- Bank Fees/Account Analysis
The Banking Services Group analyzes and reports to campuses/labs
all bank and armored courier charges that have been incurred
on a monthly/quarterly/annual basis.
For more information, please contact Jan Gustavson.
- Banking Information & Reporting
Systems
All of our partner banks offer reporting tools in order
to obtain balance or transactional information on our accounts.
Banks are now focusing on systems that can be accessed via
the web and are looking to move away from desktop versions.
Eventually, banks may stop supporting them altogether.
For more information, please contact Jan Gustavson.
- Cash Vault (coin & currency)
Various campus units courier their cash deposits to the
bank for expediting processing in order to maximize earnings.
This area of the bank, the cash vault, is where deposits
are processed 24-hrs/day and where change funds are also
made available.
For more information, please contact Jeff Donahue.
- Check Blocking
Instructions can be provided to the bank to prevent any
checks from posting to an account. This is a tool that is
typically used on Depository or Electronic Disbursement accounts.
For more information, please contact Jeff Donahue.
- Check Deposits
Check receipts are typically couriered to the bank, along
with any cash received, on a periodic basis, most likely
every business day if the amounts are substantial. It is
ideal for funds to reach the bank as soon as possible in
order to maximize investment earnings. In relation to armored
courier servicing, since checks can be reconstructed from
copies, it may not be necessary to pay for excess liability
coverage with the armored couriers.
For more information, please contact Jeffrey Donahue.
- Checking
The University maintains Demand Deposit Accounts (DDA) at
various financial institutions used for deposit and/or disbursement
of funds via paper/check instruments, ACH, wire transfer,
or other cash-like instruments.
For more information, please contact Jeff Donahue.
- Contracts/Legal Review
When appropriate, all contracts negotiated by Banking Services
and signed by the President or his designate, are reviewed
by University of California , Office of the General Counsel
staff.
For more information, please contact Jerry Frantz.
- Controlled Disbursement Checking
A bank service that provides notification of the dollar
amount of checks that will clear against the account that
day. This information is usually available early in the morning,
and allows an organization to better minimize account balances.
For more information, please contact Jeffrey Donahue.
- Corporate Travel Cards
Cardholder billed Credit Cards that may be issued to employees
who travel on official University business. Any traveler
issued such a card should use the card to pay for all expenses
related to official University business.
For more information, please contact Jerry Frantz.
- Credit Card Payment Gateway
When a credit card merchant wants to accept credit card
payments over the internet, a credit card payment gateway
must be used to provide real-time authorization of each credit
card transaction, as well as other risk mitigation and accounting
services. UC has two preferred providers for Credit Card
Payment Gateway service: Authorize.net and Cybersource.
For more information, please contact Jerry Frantz.
- Credit Card Processing
UC departments and business units who decide to take credit
cards as a form of payment should be working through the
designated Credit Card Coordinator (CCC) at each campus.
The CCC's will establish a merchant account through UC's
preferred provider for credit card acquisition of sales receipts.
UC's current preferred provider is Chase Merchant Services
(CMS). CMS is an alliance partner with First Data, one of
the largest credit card processors in the world. It is critical
that merchants work through the CCC on their campus to ensure
optimal pricing and controls.
For more information, please contact Jerry Frantz.
- Data Transmission Systems
Secure system that is utilized to transmit payment or information to the bank.
For more information, please contact Jerry Frantz.
- Domestic Wire Transfer
The electronic transfer of immediate funds and supporting
information between two financial institutions through the
Federal Reserve funds transfer system.
For more information, please contact Jeffrey Donahue.
- Electronic Lockbox
Leading edge systems which eliminate all paper from the
billing and remittance processing aspect of Medical Center
as well as Professional Services receivables. UC is piloting
these processes.
For more information, please contact Jerry Frantz.
- Foreign Currency Drafts and Wires
Services associated with the exchange/conversion of US dollar
payments into equivalent foreign currency payments. Payments
may be made through a number of different electronic payments
systems or through the use of paper-based checks or drafts.
For more information, please contact Jeffrey Donahue.
- Funding Design
Design to enable Office of the Treasurer to fund Disbursement
Accounts and identify available funds in Depository Accounts
efficiently.
For more information, please contact Jerry Frantz.
- General Consulting
When campus or lab associates have problems or opportunities
that involve banking or financial services, give BSG a call.
We are skilled in many banking and finance related areas,
and are pleased to provide assistance.
For more information, please contact Jerry Frantz.
- Information Distribution/Education
Cash management services are a specialized set of products
developed by banks for their large corporate clients. As
the institutional knowledge about these services increases,
better day to day decisions can be made in UC's highly decentralized
environment. The goal of this function is to provide tools
and educational material stated in practical terms, in formats
that are useful to the end-users of the corporate bank services.
Examples are product primers, newsletter articles, guidelines
and policies, and other tools created to make information
about cash management services useful and understandable.
For more information, please contact Jerry Frantz.
- Optimization of Cash Flow
University of California pays for banking services with
hard dollars. Within reason, our goal is to clear all available
funds from the Regents commercial accounts and provide the
money to the Investment Professionals at the Office of the
Treasurer.
For more information, please contact Jerry Frantz.
- Positive Pay
A service used to deter and prevent check fraud. The bank
will only honor checks with serial numbers, dollar amounts,
and now more recently available, payee names, that match
the issue file supplied to the bank.
For more information, please contact Jan Gustavson.
- Procurement Charge Cards
A credit card authorized by the University to designated
employees to enable the timely purchase of low value items
or services from vendors for a department, in accordance
with existing purchasing authorizations.
For more information, please contact Jerry Frantz.
- Retail Lockbox
This cash management service provides highly automated,
high-speed processing of mailed-in check payments. In order
to qualify for this type of service, a biller must provide
uniform billing statements and detachable, machine-readable
payment coupons. The payors must typically pay the amount
due on the statement using a personal check. This service
is typically used by large billers such as utilities and
providers of consumer loans.
For more information, please contact Jeff Donahue.
- Scrip
A specialized disbursement service developed
with Wells Fargo and UCSD Medical Center as an alternative
to the traditional petty cash payment system. Scrip is a
negotiable "bearer" instrument,
similar to a check, that is payable upon demand at a Wells
Fargo branch. Unlike a business or personal check, Scrip
does not contain the name of a specific payee and does not
require photo identification from the individual presenting
the item for payment.
For more information, please contact Jeffrey Donahue.
- SurePay Direct Deposit (ACH Credits)
An automated Clearing House (ACH) transaction that electronically
transfers funds from UC directly to the employee's own bank
account, in payment of compensation. Details are available
via an ACH Primer that interprets ACH Operating Guidelines.
For more information, please contact Jeff Donahue.
- Task Forces & Committees
Banking Services gets involved with various University groups organized to collaborate on specific projects such as RFI/RFP's or ongoing responsibilities such credit card processing or cash handling.
For more information, please contact Jerry Frantz.
- Wholesale Lockbox
A payment collection service that emphasizes float reduction
and the timely handling of information associated with invoices
that are being paid. Usually geared toward corporate-to-corporate
payments, Wholesale Lockbox processing typically involves
larger dollar checks that require greater manual processing
than those payments received though a Retail Lockbox.
For more information, please contact Jeffrey Donahue.
- Zero Balance Systems (ZBA)
An account where credits and debits to be posted are netted
at the close of each day. The ending account balance is automatically
returned to zero with an offsetting entry from a company's
master/concentration account.
For more information, please contact Jeffrey Donahue.
