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Facilities Administration

Real Estate Services Group

Typical RFQ/RFP Process Steps

Phase I -- Request for Qualifications (RFQ)

A. Prepare a project plan (and a clear statement of the project plan and objectives).

B. Schedule, draft, review and issue the RFQ.

  1. Q&A conference for prospective developers (optional).
  2. Phase I (RFQ) responses received and reviewed.
  3. Selection and notification to developers short-listed for Phase II (RFP).

Phase II -- Request for Proposals (RFP)

A. Draft, review and issue the RFP

B. Phase II responses received, reviewed—

  1. References checked and developer team due diligence performed.
  2. Developer presentations (all Phase II respondents).
  3. Selection of the preferred developer.

Phase III -- Formal negotiations begin on ground lease terms

A. Letter of Intent signed between University and developer setting forth all major business terms; ground lease drafted and negotiations commenced.

B. Project goes to final decision-maker for approval (once significant business issues are sufficiently confirmed).

C. Detailed ground lease negotiations completed and documents executed.

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