RD1.3 PROJECT FILE CONTENTS
(see [I]:3.4 and [II]:1.1.3)

During bidding and construction administration, the following items either issued by the Facility or received from the contractor should be placed in the Facility's project file. (This list is not meant to be all-inclusive.)

1. Bidding documents (as issued for bids)
2. Minutes of pre-bid conference
3. Prequalification or qualification data (if used)
4. Completed Bid Forms
5. Completed Bid Bonds
6. Bid Summary
7. Notice of Selection as Lowest Responsible Bidder
   1. Contractor's Statement of Experience and Financial Condition
   2. Name and qualifications of superintendent
8. Contract documents (as executed)
   1. Agreement
   2. General Conditions (in bidding documents)
   3. Supplementary Conditions (in bidding documents)
   4. Certificates of Insurance
   5. Payment Bond
   6. Performance Bond
   7. Specifications (in bidding documents)
   8. List of Drawings (in bidding documents)
   9. Drawings (filed separately)
   10. Addenda (in bidding documents)
   11. List of Subcontractors and List of Changes in
       Subcontractors Due to Alternates Contained in the
       Completed Bid Form
9. Contract documents (issued after execution)
   1. Notice to Proceed
   2. Change orders
   3. Field orders
   4. Applications for Payment
   5. Escrow Agreement for Deposit of Securities in
      Lieu of Retention and Deposit of Retention
   6. Submittal schedule
   7. Executed waivers and release forms
   8. Cost proposals
   9. Notice of Completion
   10. Amendments to the contract
10. List of all subcontractors on the project
11. Contract schedules
12. Telephone conversation notes
13. Correspondence
14. Inspector's Daily Report
15. Quality control inspection reports
16. Minutes of project meetings
17. Shop drawings and product data
18. Material on product substitutions
19. Certificates for Payment
20. Claims (with supporting data)
21. Change requests
22. Photographs
23. Diskettes
24. Inspection video tapes
25. Certificates of Beneficial Occupancy
26. Certificate of Substantial Completion
27. Guarantees

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