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RD1.2 MAJOR DIFFERENCES BETWEEN CONSTRUCTION DOCUMENT TYPES
(see [I]:1.3; [I]:3, Introduction)
| ITEM | TYPE OF CONSTRUCTION DOCUMENTS | DISCUSSED IN FM VOLUME | ||
|---|---|---|---|---|
| LONG FORM | BRIEF FORM | MINI FORM | ||
| Administration of contract documents | By University's Representative | By University's Representative | By University | FM5 |
| Advertising of bids | Required | Required | Not Required3 | FM5 |
| Alternates | As required | As required | Not used | FM4, FM5 |
| Formal bid protests | Required | Required | Not Required | FM5 |
| Bid security | Required | Required | Required (if project estimate >$50,000) | FM4 |
| Builders Risk Insurance | Required | Required2 |
Not required | FM5 |
| Cost Proposal | As required | As required | Not used | FM5 |
| Identification of Apparent Lowest Responsible Bidder | Required | Required | Required (unless contract negotiated) | FM5 |
| Liquidated damages | Required | Required | Required (contracts >$10,000) |
FM4, FM5 |
| Listing of Subcontractors | Required | Required | Required unless contract negotiated) | FM5 |
| Payment: | ||||
| · Progress payments | Monthly | Monthly | Monthly (if contract over $25,000) | FM5 |
| · Retention | 10% | 10% | 10% (if Facility makes Progress payments) | FM5 |
| Escrow Agreement for Deposit of Securities in Lieu of Retention and Deposit of Retention into Escrow | Contractor may elect | Contractor may elect | Not used | FM4, FM5 |
| Pre-bid conference | Required | Required | Not required4 | FM5 |
| Public bid opening | Required | Required | Not required | FM5 |
| Sealed bids | Required | Required | Required (unless contract negotiated) | FM5 |
| Withdrawal of bid | Not allowed5 | Not allowed5 | Not allowed5 | FM5 |
1. Federal agencies funding University projects often require competitive bidding for projects valued at over $10,000. See the rules of the applicable funding agency.
2. Builder's risk property insurance is required for Brief Form contracts valued at over $200,000.
3. The Facility may always advertise a project, regardless of cost.
4. The Facility may mandate a pre-conference, regardless of cost.
5. Withdrawal of bid is not allowed except in accordance with University policy (Regents' Policy).
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