FACILITIES MANUAL
VOLUME 4

PART 1:CONTRUCTION CONTRACTING AND CONSTRUCTION DOCUMENTS

TABLE OF CONTENTS

VOLUME 4 INTRODUCTION AND SUMMARY

The University of California and its Facilities operate an extensive design, construction, and renovation program. The University makes a substantial investment in each capital project and has instituted policies and procedures to guide project construction. This volume outlines University construction contracting policies and procedures and includes construction documents.

PART I: CONSTRUCTION CONTRACTING AND CONSTRUCTION DOCUMENTS

Part I of this volume of the University of California Facilities Manual includes policies and procedures for selecting, organizing, preparing, modifying and reviewing construction documents. Content of this volume is not intended as a substitute for detailed Facility contracting procedures. Each Facility is encouraged to develop its own procedures manual that expands on and complements this volume (see Bibliography, RD5.12, suggested reading).

TABLE OF CONTENTS

Chapter 1 Construction Contracting

INTRODUCTION

1.1 REQUIRED MODES OF CONTRACTING

1.1.1 Complete Plans and Specifications Mode

1.1.2 Design-and-Build Mode

1.1.3 Construction Manager Mode

1.1.4 Cost-Plus-Fee Mode

1.1.5 Other Contracting Modes

1.2 TYPES OF CONSTRUCTION CONTRACTS

1.2.1 The Single Contract and Multiple Prime Contracts

1.3 TYPES OF CONSTRUCTION CONTRACT DOCUMENTS

1.3.1 Long Form

1.3.2 Brief Form

1.3.3 Mini Form

1.3.4 Design Build Form

1.3.5 CM at Risk Form

1.3.6 Multiple Prime

1.3.7 Job Order Contract (JOC)

1.4 CONSTRUCTION TEAM

1.4.1 University

1.4.2 Contractor

1.4.3 University's Representative

1.4.4 Design Professional

1.4.5 Construction Manager

1.4.6 Project Manager

1.5 METHODS OF DETERMINING THE CONTRACT SUM

1.5.1 Lump Sum Method

1.5.2 Cost-Plus-Fee Method

1.5.3 Unit Prices Method

Chapter 2 Construction Document Organization

INTRODUCTION

2.1 CONSTRUCTION DOCUMENT FORMAT

2.2 CORE DOCUMENTS AND NON-CORE DOCUMENTS

2.3 CONTRACT DOCUMENTS

Chapter 3 Selecting the Type of Construction Documents

INTRODUCTION

3.1 ESTIMATED CONTRACT SUM

3.1.1 General Dollar Limitations

3.1.2 Federally Funded Projects

3.1.3 Lowest Informal Bid Exceeds $100,000

3.1.4 Equipment Purchases and Installation

3.2 CONTRACTOR SELECTION METHOD

Chapter 4 Preparing Individual Construction Documents

INTRODUCTION

4.1 COVER SHEETS AND INSTRUCTIONS

4.2 GENERAL PREPARATION INSTRUCTIONS

4.3 INTRODUCTORY PAGES

4.3.1 Cover Page

4.3.2 Certification

4.3.3 Table of Contents

4.4 BID SOLICITATION

4.4.1 Request for Bid

4.4.2 Advertisement for Bids

4.4.3 Project Directory

4.5 BIDDING REQUIREMENTS

4.5.1 Instructions to Bidders

4.5.2 Supplementary Instructions to Bidders

4.5.3 Information Available to Bidders

4.5.4 Bid Form

4.5.5 Bid Bond

4.6 CONTRACT DOCUMENTS

4.6.1 Agreement

4.6.2 General Conditions

4.6.3 Supplementary Conditions

4.6.4 Exhibits

4.6.5 Specifications

4.6.6 List of Drawings

4.6.7 Drawings

4.6.8 Addenda

4.6.9 Notice to Proceed

4.6.10 Change Order

4.6.11 Field Order

4.6.12 Notice of Completion

Chapter 5 Modifying the Construction Documents

INTRODUCTION

5.1 IMPROVEMENTS TO THE CONSTRUCTION DOCUMENTS

5.1.1 Interim Improvements Made by Letter

5.2 DOCUMENT CHANGES RELATED TO CONTRACTING MODE

5.2.1 Using the Complete Plans and Specifications Mode

5.2.2 Modifications for the Design-and-Build Mode

5.2.3 Modifications for the Construction Manager Mode

5.2.4 Modifications for the Cost-Plus-Fee Mode

5.2.5 Modifications for Other Contracting Modes

5.3 SPECIAL PROJECT APPLICATIONS

5.3.1 Federally Funded Projects

5.3.2 State Revenue Bond-Financed Projects

5.4 SPECIAL PROJECT CIRCUMSTANCES

5.4.1 Allowances

5.4.2 Alternates

5.4.3 Asbestos Abatement

5.4.4 Assignments

5.4.5 Bidder Prequalification

5.4.6 Bidder Qualification

5.4.7 Code Requirements, Optional

5.4.8 Early Completion Bonus

5.4.9 Construction Sequence

5.4.10 Contractor's Statement of Experience and Financial Condition

5.4.11 Hospital Projects

5.4.12 Incremental Funding of Single Lump-Sum Contracts

5.4.13 Irrevocable Bid Period, Changing

5.4.14 Daily Rate of Compensation for Compensable Delays

5.4.15 Phased Construction and Multiple Liquidated Damages

5.4.16 Separate Bids and Combined Bids

5.4.17 Separate Contracts

5.4.18 Soil and Subsurface Conditions

5.4.19 Soils Engineer

5.4.20 Specialty Contractors

5.4.21 Trenching and Excavating

5.4.22 Unit Prices

5.4.23 University Controlled Insurance Program (UCIP)

5.4.24 Use of Common Site

5.4.25 Volunteer Labor

Chapter 6 Construction Documents Review Procedures

INTRODUCTION

6.1 UNIVERSITY REVIEWS

6.1.1 Facility Reviews

6.1.2 Office of the President and Office of the General Counsel

6.2 EXTERNAL REVIEWS

6.2.1 Division of the State Architect

6.2.2 Office of the State Fire Marshal

6.2.3 Office of Statewide Health Planning and Development

6.2.4 Coastal Commission

6.2.5 Air Quality Management Districts

6.2.6 Federal Agencies

6.2.7 Joint Commission on Accreditation of Heathcare Organizations

Chapter 7 Project Quality Management Program

INTRODUCTION

7.1 PROGRAM GOALS

7.1.1 Project Team Members

7.2 PROGRAM SCOPE

7.3 PROGRAM REQUIREMENTS AND PROCEDURES

7.4 TEAMWORK

7.4.1 Partnering

7.5 PROGRAM RESOURCES

7.6 EVALUATION OF THE PROJECT TEAM

RESOURCE DIRECTORY (RD)

RD1: Figures

RD2: Models

RD3: Glossary

RD4: University Policies

RD5: Bibliography

RD6: Attachments

Revised June 21, 2011 (Change No. 11-032-D)

Back to the Facilities Manual