Back to the Facilities Manual HomePage Part 1 of this volume of the University of California Facilities Manual includes design policies, design professional selection policies and procedures, design review policies and procedures, and code compliance procedures for guiding the design of a project. Content of this volume is not intended as a substitute for detailed Facility design procedures. Each Facility is encouraged to develop its own procedures manual that expands on and complements this volume (see Bibliography, RD5.54, suggested reading).
INTRODUCTION
This chapter summarizes the design phases of a project, references the applicable sections in the Executive Design Professional Agreement to be used during the design phases of a project, the environmental requirements during schematic design, the value engineering requirements, and the process to establish a project's effective code date upon completing design development. Refer to [I]:3 and the contracts in the Online Repository of Approved Contract Templates when hiring design professionals. Some projects may be designed by in-house staff (see FM1).
1.1 PREDESIGN PHASES
1.1.1 Design Professional Services
1.1.2 Project Program
1.1.3 Review of Conceptual Design
1.1.4 Preliminary Evaluation
1.2 SCHEMATIC DESIGN
1.2.1 Environmental Documents
1.2.2 Value Engineering
1.3 DESIGN DEVELOPMENT
1.3.1 Value Engineering
1.3.2 Design Development Documents and the Effective Code Date
1.4 CONSTRUCTION DOCUMENTS
INTRODUCTION
The selection of design professionals is subject to University policy and guidelines. State law requires design professionals and other consultants to be selected based on the procedures in the Public Contract Code as implemented by University policy.
2.1 UNIVERSITY POLICY ON EQUAL OPPORTUNITY IN BUSINESS CONTRACTING
2.1.1Compliance with State and Federal Law of Regulation
2.1.2 Certification
2.1.3 Statistical Records
2.1.4 Outreach
2.2 PROCEDURES FOR CONSULTANT SELECTION
2.2.1 Advertising
2.2.2 Applicant Pool
2.2.3 Screening Committee
2.2.4 Selection Committee
2.2.5 Conflict of Interest
2.2.6 Consultants for the Multiple Phases of a Project
2.2.7 Non-State-Resident Design Professionals
2.3 CONSULTANT QUALIFICATION PACKET
2.4 CONSULTANT INSURANCE REQUIREMENTS
2.5 CONTRACT NEGOTIATIONS AND APPOINTMENTS
2.6 PROJECT FILE RECORDS
2.7 AGREEMENT EXECUTION
2.8 CONSULTANT SERVICES NOT COVERED BY PCC 10510.4 - 10510.9
2.9 DESIGN PROFESSIONAL APPOINTMENT PROCEDURES
2.10 AUTHORITY TO APPOINT EXECUTIVE DESIGN PROFESSIONALS
2.11 SUBMITTING A REQUEST FOR DESIGN PROFESSIONAL APPOINTMENT
2.11.1 Recommendation Letter
INTRODUCTION
The University uses three standard types of design professional and consultant agreements for design, consulting, and construction management services: the Executive Design Professional Agreement, the Construction Management Agreement, and the Professional Services Agreement. Approved document models for each type of agreement are located in the Online Repository of Approved Contract Templates.
3.1 PREAPPROVED AGREEMENTS
3.2 MODIFYING PREAPPROVED DOCUMENTS
3.3 COVER SHEETS AND INSTRUCTIONS
3.4 GENERAL PREPARATION INSTRUCTIONS
3.5 EXECUTIVE DESIGN PROFESSIONAL AGREEMENT
3.5.1 Categories of Design Professionals
3.5.2 Terms in the Executive Design Professional Agreement
3.6 CONSTRUCTION MANAGEMENT AGREEMENT
3.7 PROFESSIONAL SERVICES AGREEMENT
INTRODUCTION
Building codes, standards, federal and state legislation, and federal, state, and local agency regulations may affect University projects. The University is its own enforcement agency for all code requirements except certain requirements of the fire code, access compliance with respect to State funded projects, and medical facilities covered by the Office of Statewide Health Planning and Development. For these code requirements, University projects are subject to plan approval and enforcement authority by three state agencies.
4.1 CODE COMPLIANCE
4.1.1 State Agencies With Plan Approval Authority
4.2 PUBLIC UTILITIES AND LOCAL JURISDICTIONS
4.3 CALIFORNIA ENERGY CONSERVATION CODE REQUIREMENTS
4.3.1 Procedures for Compliance with Energy Regulations
4.4 DISTRICT REGULATIONS
4.5 FEDERAL REGULATIONS
4.5.1 Americans with Disabilities Act (ADA)
4.5.2 Clean Air Act
INTRODUCTION
University projects require review prior to their entering the formal approval process. Project items to be reviewed include design and cost, site, seismic safety, and environmental impact. Normally, program and funding approvals occur prior to site, design, and environmental approvals; occasionally, however, these approvals may occur concurrently.
The review and approval processes described below apply to uncomplicated projects. Projects with multiple approvals require additional lead-time because of their complexity and to resolve any difficulties. In addition to these University approvals, various state, local, and University entities may require their own reviews and approvals for certain projects.
5.1 INDEPENDENT DESIGN AND COST REVIEW
5.1.1 Reviewer Selection
5.2 ENVIRONMENTAL REVIEW AND DOCUMENTATION
5.3 SEISMIC SAFETY AND REVIEW
5.3.1 Seismic Safety Policy
5.3.2 Not Used
5.3.3 Not Used
5.3.4 Seismic Performance Levels and Ratings
5.4 SITE APPROVAL
5.5 DESIGN APPROVAL AUTHORITY
5.6 REGENTS' ITEMS
5.6.1 Guidelines for Preparing and Submitting Regents' Items
5.6.2 Environmental Documentation
5.6.3 Procedures for Submitting Environmental Documents
5.7 REGENTS' PRESENTATION
5.7.1 Preparation
5.7.2 Design Review Meeting
5.7.3 Design Consultation Meeting
INTRODUCTION
Official project file records must be retained after a project has been completed.
6.1 RECORD RETENTION
RD 1: Figures
RD1.1 CONSULTANT SELECTION PROCESS
RD1.2 STATE AGENCIES WITH PLAN APPROVAL AUTHORITY OVER UNIVERSITY PROJECTS
RD1.3 APPOINTMENT OF EXECUTIVE DESIGN PROFESSIONAL
RD1.4 LIST OF ELECTRONIC PUBLICATIONS
RD2: Models
RD2.1 REGENTS' ITEM FOR APPROVAL OF DESIGN
RD2.2 GUIDELINES FOR THE EXECUTIVE DESIGN PROFESSIONAL
RD2.3 DESIGN PROFESIONAL QUALIFICATION PACKET
RD3: Glossary
RD4: University Policies
RD5: Bibliography
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