Shipping

The shipment of a controlled physical item from the United States to a foreign country, such as a piece of scientific equipment or a biological material, may require an export license. Be sure to secure license approval or verify license exception prior to shipment for all controlled items. Contact your campus export control manager or Vice Chancellor for Research for guidance on the responsible office on your campus for verifying license exceptions and submission of license applications.

Decision tree

If you have questions about the applicability of exemptions, or in the event that an export license may be required for a shipment, contact your campus Office of Vice Chancellor for Research.

Ask yourself:If "Yes"If "No"
Is the item going to an embargoed or export-controlled destination? Contact campus export manager or Office of Vice Chancellor for Research for advice. Proceed to next question.
Is this item on the US Munitions list? Go to STATE DEPARTMENT below. Go to COMMERCE DEPARTMENT below.
STATE DEPARTMENT
Ask yourself:If "Yes"If "No"
Is an exemption available for this shipment? Document the exemption and proceed with shipment. Contact the UCOP Empowered Official regarding a State Dept. license application. 
COMMERCE DEPARTMENT - Bureau of Industry and Security
Ask yourself:If "Yes"If "No"
Is this item subject to the Export Administration Regulation? Go to ECCN/CCL Question 1 below. Contact campus export manager or Office of Vice Chancellor for Research for determination of appropriate export regulations.
EXPORT CONTROL CLASSIFICATION NUMBER/COMMERCE CONTROL LIST
Ask yourself:If "Yes"If "No"
  1. Is this item on the Bureau of Industry and Security Commerce Control List?
Go to Question 2. Go to EAR 99
Question 1 below.
  1. Do any General Prohibitions (pdf)apply? (Country use and other restrictions - pdf file)
Go to Question 3. Go to EAR 99
Question 2 below.
  1. Is an exception (pdf) available for this shipment? [pdf file]
Document the exemption and proceed with shipment. Contact campus export manager or Office of Vice Chancellor for Research regarding a Commerce Dept. license application.
EXPORT ADMINISTRATION REGULATION 99 (EAR 99)
Ask yourself:If "Yes"If "No"
  1. Do any General Prohibitions (pdf) 4-10 apply? [pdf file, scroll to #4-10].
Contact campus export manager or Office of Vice Chancellor for Research regarding a Commerce Dept. License. Go to Question 2.
  1. Eligible for "No License Required" (NLR)?
Document the exemption and ship "No License Required". Contact campus export manager or Office of Vice Chancellor for Research regarding a Commerce Dept. license application.
QUESTIONS ABOUT EXEMPTIONS OR LICENSE APPLICATIONS?
If you have questions about the applicability of exemptions, or in the event that an export license may be required for a shipment, contact your campus Office of Vice Chancellor for Research.

Decision tree edited and used with permission from Rachel Claus, Office of the General Counsel, Leland Stanford Jr. University.