Administrative controls

UC has established a number of administrative controls for its laboratory operations that define the requirements for safe use of chemical hazards, biohazard and radioactive materials. It also establishes the framework for determining what engineering and PPE controls are needed.

Administrative control can be in the form of general policies or laboratory specific standard operating procedures. The following will provide you with additional information related to administrative controls.

Lab Safety Manual

The Laboratory Safety Manual is a combination of many of the lab administrative requirements into a single resource. This document contains in most cases the following elements:

  • Chemical Hygiene Plan (CHP)
  • Standard Operating Procedures
  • Training Records
  • Hazard Assessment

The Laboratory Safety Manual may also contain the Biosafety Manual, Radiation Safety Manual, and other resources.

Access your campuses Lab Safety Manual by clicking on your campus below:

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Injury & Illness Prevention Program (IIPP)

California Code of Regulations Title 8, Section 3203 requires that every employer, including the University of California, develop a workplace injury and illness prevention program (IIPP). This program ensures a safe working environment and helps reduced the number and severity of workplace injuries.

One of the fundamental tenants of an IIPP is that workers have a right to a safe and healthful workplace and the employer is responsible for providing the safe and healthful workplace. Every IIPP covers the following eight components:

  • Responsibility
  • Compliance
  • Communication
  • Hazard Assessment
  • Accident/Exposure Investigation
  • Hazard Correction
  • Training and Instruction
  • Recordkeeping

Access your campuses IIPP by clicking on your campus below.

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Standard Operating Procedure

The California Occupational Safety & Health Administration requires written procedures for employees to follow whenever they use chemicals that have health hazards. The written procedures must be capable of protecting the employee from the hazards when followed.

The following Standard Operating Procedures are to be used as guides when writing your own to make your task easier.

  1. SOP Guidance (pdf)
  2. UCLA Procedure for the Safe Use of Pyrophoric Solids (pdf)
  3. UCLA Procedure for the Safe Use of Pyrophoric Liquid Reagents (pdf)
  4. Other reated SOPs can be found through http://www.sop.ehs.ucla.edu/ and www.ehs.ucr.edu/laboratory/SOP
  5. Procedures for Safe Use of Pyrophoric Organolithium Reagents (pdf)
  6. Procedures for Safe Use of Pyrophoric Solids (pdf)
  7. Procedures for Safe Use of the Bioengineering Lyophilizer  (pdf)
  8. Procedures for Safely Quenching Reactive Metal Still Bottoms (html)
  9. Video for Working with Pyrophoric Reagents

 Additional resources

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Safety Data Sheet

Safety Data Sheets (formerly called Material Safety Data Sheets) and other relevant chemical data are available on the Web. UC Libraries make Internet access available to everyone.

UC's main SDS sources are:

ChemWatch GoldFFX Database

ChemWatch is the primary SDS source at UC. ChemWatch automatically recognizes a UC-affiliated computer.

When accessing ChemWatch from a non-UC computer, log in with:

  • User Account:  ucmsds

  • User Name:  everyone

  • Password:  everyone18778

Need help with ChemWatch? Use the following e-training. If you need information on a specific topic, click the "menu" tab of the training to jump to a specific topic.

RightAnswer.com

RightAnswer (formerly Micromedex) is an additional source of safety information, including the RTECS© Registry. Registration required.

SDSs are an important source of health and safety information, but they should not be the only tool used to evaluate chemical hazards. Gather chemical hazard information from a variety of sources.

Additional SDS Sources:

Good sources of non-SDS information

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Flammable Liquids Storage

Large quantities of flammable materials should not be stored in the laboratory. The maximum total quantity of flammable and combustible liquids must not exceed

  • 60 gallons within a flammable storage cabinet
  • 10 gallons outside a flammable storage cabinet, safety can, or approved refrigerator/freezer

Only the amounts needed for the current procedure should be kept on bench tops and the remainder should be kept in flammable storage cabinets, explosion proof refrigerators/freezers that are approved for the storage of flammable substances. Always segregate flammable liquids from oxidizing acids and oxidizers. Flammable materials must never be stored in domestic-type refrigerators/freezers. Flammable liquids must not be stored on the floor or in any exit access. Handle flammable substances only in areas free of ignition sources and use the chemical in a fume hood whenever practical. All procedures employed must comply with Cal/OSHA, Fire Code and building code regulations.

For additional information or restrictions on the storage of flammable liquids please contact your Laboratory Safety Specialist or Campus Fire Marshal by using the campus link below:

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Hazard communication

The California Occupational Safety and Health Administration's Hazard Communication Standard, CCR, Title 8, §5194 requires employers to inform workers about hazardous chemicals they may be exposed to in the workplace.

UC Hazard Communication Program applies to industrial (non-laboratory) workplaces and activities, such as shops, operations, maintenance, custodial, craft centers, theaters, studios, etc. The program ensures that employees:

  • Understand hazards associated with chemicals they work with through labeling and other forms of warning
  • Provide access to Safety Data Sheets (formerly called Material Safety Data Sheets) and other risk assessment resources
  • Receive safety training about how to minimize the risks associated with the hazardous materials they use, including personal protective equipment (PPE)
  • UC Chemical Inventory

Click here to review the Hazard Communication Program Training Course Handout

Access your campuses Hazardous Communication Program by clicking on your campus below.

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Chemical inventory

Chemical inventories are required by environmental, occupational, and Fire Code regulations. Chemical inventory information is kept in a secure central database prepared and maintained by EH&S

EH&S reports chemical hazard information to emergency responders in the form of the campus Hazardous Materials Management Plan. Other EH&S programs use this database information to support their work.

Access your campuses Chemical Inventory by clicking on your campus below.

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