As amended: April 28, 2006
ARTICLE I
The name of this organization shall be the Council of the University of California Staff Assemblies , hereinafter referred to as the Council.
ARTICLE II
Mission and Constituency
CUCSA MISSION In support of the mission of the University of California it is the purpose of the Council of UC Staff Assemblies (CUCSA) to maintain and enhance communication within the University Community on matters of interest to staff employees in accordance with California laws and Regental policy.
The constituency of the Council is understood to be staff employees of the University of California . The Council is involved in matters of interest and concern to those who are not exclusively represented and may address matters not within the scope of representation for those exclusively represented.
This mission is accomplished by:
Providing a forum where University staff may discuss university related issues of mutual interest.
Providing information and staff perspective to the Administration and others on policies, processes, or other matters of mutual interest.
Fostering respect, communication, and collaboration among staff and other members of the University community.
ARTICLE III
Membership
Section 1
Membership of the Council shall consist of the Chair, the Vice Chair, the Secretary, and two elected delegates from the designated staff group on each campus, each laboratory, and the Office of the President. All officers and delegates to Council must be non exclusively represented staff
Section 2
Individuals may be appointed for specified terms as Ex Officio members of the Council. Appointment or termination of Ex Officio members shall be by majority vote of the Council.
ARTICLE IV
Quorum
Over one-half of the voting membership of the Council shall constitute a quorum for the transaction of business before the Council. Unless otherwise specified, all votes shall be determined by a simple majority of votes cast.
Article V
Voting
Each campus, each laboratory, and the Office of the President shall cast two (2) votes; the Vice Chair and the Secretary shall each cast one (1) vote. (If only one representative from a campus is present, that campus retains the right to 2 votes.) The Chair shall vote only to resolve a tie except as noted in Article VII, Elections. An Ex Officio member shall not vote on matters before the Council.
ARTICLE VI
Officers
Section 1
The officers of the Council shall be the Chair, Vice Chair, and Secretary. The term of office for all officers shall be one (1) year, commencing on July 1 of each year, or until successors have been elected.
Section 2
The Vice-Chair and Secretary shall be elected by the Council from its membership. Candidates must have served as a member of the Council for at least one year prior to the period of service as an officer, unless the requirement is specifically waived by a two-thirds majority vote of the Council. Individuals shall not serve as officers and campus delegates simultaneously
Section 3
The Vice Chair shall assume the office of Chair at the end of his or her term as Vice Chair, or upon the death, resignation, or removal of the Chair. In case of death, resignation, or removal of the Chair, the Vice Chair shall assume the office for the remainder of the unexpired term plus one additional term. At the same time a new Vice Chair shall be elected to serve only until June 30. Under no circumstances shall a Chair serve more than two (2) consecutive terms.
Section 4
A vacancy in the office of the Vice Chair or Secretary shall be filled for the remainder of the unexpired term by an election of the Council.
Section 5
An officer of the Council may be removed from office by a two-thirds majority vote of no confidence by the Council.
Section 6
The duties of the Chair shall be to:
A. Preside at all regular and special meetings of the Council;
B. In consultation with the Vice Chair and the Secretary, appoint committees as specified in Article VII of these Bylaws;
C. In consultation with host campus' delegates, set agendas for all council meetings;
D. Attend Regents' meetings.
Section 7
The duties of the Vice Chair shall be to:
A. Perform the duties of the Chair in the absence or at the delegation of the Chair in accordance with these Bylaws;
B. Manage the financial affairs of the Council;
C. Consult with the Chair and the Secretary, on the appointment of committee members as specified in Article VII of these Bylaws;
D. Attend Regents Meetings;
E. Serve as Policy and Procedure Coordinator;
F. Serve as liaison with external committee members.
Section 8
The duties of the Secretary shall be to:
A. Serve appropriate notice for all Council meetings as specified in Article IX of these Bylaws;
B. Record and distribute minutes of all proceedings;
C. Consult with the Chair and the Vice Chair, on the appointment of committee members as specified in Article VII of these Bylaws.
ARTICLE VII
Delegates
Section 1
Each participating UC location will send two delegates to participate in the Council. Each UC location shall name its delegates by June 1. The term of office shall be two (2) years, the first year as a junior delegate and the second year as the senior delegate. Each year will commence on July 1.
Section 2
Locations should send delegates that demonstrate the following attributes:
• Broad knowledge of UC and campus;
• Broad knowledge of staff and staff issues;
• Demonstrated strong communication and analytical skills;
• Ability to consider and speak to issues from various perspectives;
• Commitment to attend and participate fully in quarterly CUCSA meetings and committees
Section 3
The duties of the delegates shall include:
A. Attend all official functions of CUCSA meetings;
B. Serve as conduit between CUCSA and the local staff association;
C. Actively participate on one committee.
Section 4
If a delegate fails to fulfill his or her duties as a delegate, the officers of the Council will work with the individual delegate to resolve any impediments to fulfilling these duties. If a mutual resolution cannot be attained, the officers may find alternative solutions that may include a request to the delegate's location to replace the delegate.
ARTICLE VIII
Committees
Section 1
Members shall be appointed to committees by the Chair, in consultation with the Vice Chair and the Secretary. Whenever possible, the Council should also be consulted.
Section 2
Internal Committees
An internal committee is one which is appointed by the Council from among its membership to fulfill a charge designated by the Council.
Each internal committee is responsible to the Council and is obligated to report its actions in writing. Committee perspectives provided to the President, Regents, or other administrative officers, shall be transmitted through the Council Chair.
Section 3
External Committees
An external committee is one which is created by a group other than the Council to which one or more Council members are appointed.
A. Delegates appointed to external committees must be current council members or ex officio members of the Council in accordance with Article III Section 2. Appointments will be reviewed annually.
B. Each external committee member is responsible to the Council and is obligated to submit a report of the committee's activities to the Council for quarterly Council meetings.
ARTICLE IX
Elections
Section 1
Elections for any office shall be by secret ballot. A majority (50% + 1) of eligible votes must be cast to constitute a valid election. A majority of votes cast shall decide an election. In the event that no candidate receives a majority of the votes cast, the candidate receiving the fewest votes shall be dropped from the ballot and reballoting shall occur. This process shall be repeated as necessary until one candidate receives a majority of the votes.
Section 2
Elections for officers shall be held annually during the last regularly scheduled meeting of the academic year.
Section 3
An election to fill a mid-term vacancy in the office of Vice Chair or Secretary shall be held at the first meeting of the Council following the date the office is vacated.
Section 4
The Chair may cast one vote in elections.
Section 5
An Ex Officio member shall not vote in an election.
ARTICLE X
Meetings
Section 1
A. Prior to June of each year, the Vice Chair, in consultation with the Council, shall schedule at least four (4) regular meetings of the Council. One meeting should be scheduled for each quarter of the following academic year. Meetings will be hosted by participating locations on a rotating basis.
B. Prior to each meeting, all members shall receive notification of the meeting, an agenda and related materials from the Secretary.
Section 2
Special Meetings of the Council may be called by the Chair when the urgency of an issue dictates action prior to the next regular meeting.
Section 3
In the case of abrogation of duties by or simultaneous resignation of the Chair and Vice Chair, the Council may convene itself by assent of two-thirds of the Council members. The only action which may be taken at such a meeting shall be the removal of officers and/or election of new officers.
ARTICLE XI
Parliamentary Authority
"Robert's Rules of Order, Newly Revised" shall govern the Council in all cases to which they are applicable and insofar as they are not inconsistent with these Bylaws.
ARTICLE XII
Amendments to Bylaws
Section 1
Any Council member or affiliate group may submit a proposed amendment to these Bylaws to the Chair, who shall take appropriate action.
Section 2
These Bylaws may be amended by a two-thirds vote of the voting members of the Council, provided a copy of the amendment shall have been sent to the members at least thirty (30) days prior to the vote.
ARTICLE XIII
Resolutions and Petitions
All resolutions and petitions issued in the name of the Council shall be presented to the Council at a general meeting or a special meeting called for the purpose of considering the issue. Resolutions and petitions shall be approved by a majority of the Council members present at any meeting.
Approved: July 18, 1975
As amended: June 24, 1977
As amended: April 30, 1981
As amended: November 12, 1981
As amended: February 3, 1983
As amended: April 5, 1984
As amended: December 1984
As amended: March 1985
As amended: December 1986
As amended: June 1989
As amended: June 1991
As amended: September 1992
As amended: March 1993
As amended: April 27, 1998
As amended: June 5, 2003
As amended: May 27, 2005
As amended: April 28, 2006 |
