Draft
7/6/04

Policy on Use of Recordings of Course Presentations

A. Purpose and Scope.

When recordings are made of course presentations and those recordings are shared or distributed, the distribution must be conducted in a way that ensures compliance with relevant University policies; protects the integrity and quality of the teaching and learning experience; and protects the interests of the University, the course instructor, and the University’s students. This policy is intended to protect, and not restrict, the core academic values and processes of the University.

B. Distribution of Recordings of Course Presentations.

No business, association, agency, or individual, including a student, shall give, sell, or otherwise distribute to others or publish any recording made during any course presentation without the written consent of the instructor/presenter and the Chancellor. This policy is applicable to any recording in any medium, including handwritten or typed notes. The only exceptions are that:

1. students enrolled in or approved to audit a course may provide a copy of their own notes or recordings to other currently enrolled students for the purpose of individual or group study or for other non-commercial purposes reasonably arising from participation in the course, and
2. faculty may use recordings of course presentations, made by them or at their direction, to the extent that such use does not conflict with other University policies, including the Policy on Conflict of Commitment and Outside Activities of Faculty Members (APM 025) and the prohibition on the use of University facilities for commercial purposes (APM 015, Part II.C.3).

C. Special Considerations Pertaining to Recordings that Capture Sounds and Images.

Any distribution of a recording of a course presentation at the University of California that captures the actual sounds and/or images of that course presentation, in any medium, must consider not only the rights of the instructor and the University, but also those of third parties, such as the privacy rights of students enrolled in the course. It may be necessary to secure rights from these third parties before any recording, distribution, publication, or communication occurs.

References:
University of California Policy on Copyright Ownership, 1992
University of California Policy on Ownership of Course Materials, 2003