Construction Document Organization

Volume 4, Chapter 2

TABLE LEGEND
BD Bidding Document 
CD Contract Document
DOCUMENTLONG FORMBRIEF FORMINFORMAL FORMMINI FORM
Cover Page BD BD BD (optional) BD (optional)
Certification BD BD Not used Not used
Table of Contents BD BD BD (optional) BD (optional)
Advertisement for Bids CD CD Not used Not used under $50,000
Request for Bid Not used Not used CD CD (informal bidding)
Project Directory BD BD BD (optional) Not used
Instructions to Bidders (core document) CD CD CD CD (Not used under $50,000)
Supplementary Instructions to Bidders CD CD CD Not used
Information Available to Bidders BD BD BD Not used
Base Qualification Questionnaire Not used Not used BD (Between $300K-$600K) Not used
Bid Form CD CD CD CD (informal bidding)
Bid Bond BD BD Not used Not used under $50,000
Agreement CD¹ CD¹ CD¹ CD¹
General Conditions (core document) CD CD CD CD
Supplementary Conditions CD CD CD CD
Exhibits Table of Contents BD BD BD BD
Exhibit 1: Certificate of Insurance CD CD CD CD
Exhibit 2: Payment Bond CD CD CD CD (contracts over $25,000)
Exhibit 3: Performance Bond CD CD CD Not used
Exhibit 4: Application for Payment CD CD CD Not used
Exhibit 5A: Selection of Retention Options CD CD CD Not used
Exhibit 5B: Escrow Agreement for Deposit of Securities in Lieu of Retention and Deposit of Retention CD CD CD Not used
Exhibit 6: Submittal Schedule CD CD CD Not used
Exhibit 7: Cost Proposal CD CD CD Not used
Exhibit 8: Field Order CD¹ CD¹ CD CD¹
Exhibit 9: Change Order CD¹ CD¹ CD¹ CD¹
Exhibit 10: Subcontractor's Conditional Waiver and Release upon Progress Payment CD CD Not used Not used
Exhibit 11: Subcontractor's Unconditional Waiver and Release upon Progress Payment CD CD Not used Not used
Exhibit 12: Summary of Builders Risk Insurance Policy BD² BD² ³ BD² ³ Not used
Specifications Table of Contents CD CD CD
CD
Specifications, Division 1, Table of Contents CD CD CD CD
Specifications, Division 1, General Requirements CD CD CD CD
Specifications, Divisions 2-16 CD CD CD CD
List of Drawings CD CD CD CD
Drawings CD CD CD CD
Addenda CD CD CD CD
Notice to Proceed CD CD CD CD
Notice of Completion CD CD CD CD

Notes

1. The Agreement form is issued with the bidding documents for informational purposes; the executed Agreement becomes a contract document.

2. Copy of actual insurance policy issued for the Project after award becomes a Contract Document.

3. Applies only if the construction cost (Contractor Fee) is $200,000 or more.