Major Differences Between Construction Document Types

Volume 4, Chapter 3 - Construction Document Differences

ITEMTYPE OF DOCUMENT
LONG FORMBRIEF FORMINFORMAL  FORMMINI FORM
Administration of contract documents By University's Representative By University's Representative By University By University
Advertising of bids Required Required Not Required3 Not Required3
Alternates As required As required As required Not used
Formal bid protests Required Required Not Required Not Required
Bid security Required Required Not Required Required (if project estimate >$50,000)
Builders Risk Insurance Required Required2 Required2 Not required
Cost Proposal As required As required As required Not used
Identification of Apparent Lowest Responsible Bidder Required Required Required Required (unless contract negotiated)
Liquidated damages Required Required Required Required 
(contracts >$10,000)
Listing of Subcontractors Required Required Required Required unless contract negotiated)
Payment:
· Progress payments Monthly Monthly Monthly Monthly (if contract over $25,000)
· Retention 5% 5% 5% (if Facility makes Progress payments) 5% (if Facility makes Progress payments)
Escrow Agreement for Deposit of Securities in Lieu of Retention and Deposit of Retention into Escrow Contractor may elect Contractor may elect Contractor may elect Not used
Pre-bid conference Required Required Not required4 Not required4
Public bid opening Required Required Not required6 Not required
Sealed bids Required Required Required Required (unless contract negotiated)
Withdrawal of bid Not allowed5 Not allowed5 Not allowed5 Not allowed5

Notes

  1. Federal agencies funding University projects often require competitive bidding for projects valued at over $10,000. See the rules of the applicable funding agency.
  2. Builder's risk property insurance is required for Brief Form contracts valued at over $200,000.
  3. The Facility may always advertise a project, regardless of cost.
  4. The Facility may mandate a pre-conference, regardless of cost.
  5. Withdrawal of bid is not allowed except in accordance with University policy (Regents' Policy).
  6. Must post project award details on internet website.