UC Facilities Manual

Delegations and Limitations of Authority Table

 

AUTHORITY TO:

WHO HAS AUTHORITY:

SOURCE OF AUTHORITY:

LIMITATIONS OF AUTHORITY:

1. APPROVE CAPITAL IMPROVEMENT PROGRAM

1. Approve Capital Improvement Program

(one-year budget for state capital outlay and accept a 10-year Capital Financial Plan)

Regents have Basic Authority

Bylaws 5.1(a) & 10.1

Authority through Grounds and Buildings and Finance Committees, specified in Bylaw 12.4(c)

 

2. AMEND CAPITAL IMPROVEMENT PROGRAM

Amend Capital Improvement Program"Standard Process"

2a. Amend overall Capital Improvement Program

President has Basic Authority for projects not exceeding $10 million.

Standing Order 100.4(q)(1)

 

 

Delegated to Chancellors, VP-Agriculture & Natural Resources, Director-LBNL DA 2574dated 3/1/13 (supersedes DA 2230) Non-State-Funded Major and Minor Capital Improvement Projects with a Total Project Cost Not to Exceed $10,000,000

Delegated to EVP-Business Operations

DA 2576 dated 3/1/13
(supersedes DA 2224)

Same as President's authority under 2a. Redelegated to VP-BCR in 2576A.

Amend Capital Improvement Program"Delegated Process"

2b. Amend overall Capital Improvement Program

President has Basic Authority for eligible projects not exceeding $60 million. Standing Order 100.4(q)(2)  
Delegated to Chancellors, VP-Agriculture & Natural Resources, Director-LBNL DA 2574dated 3/1/13 (supersedes DA 2230) Pilot Phase of the Delegated Process for Capital Improvement Projects ("Delegated Process") -Amendments to the Capital Improvement Program for Projects Not to Exceed $60 million

Delegated to EVP-Business Operations

DA 2576 dated 3/1/13
(supersedes DA 2224)

Same as President's authority under 2a. Redelegated to VP-BCR in 2576A.

3. SOLICIT AND ACCEPT FUNDS FOR CAPITAL OUTLAY

Solicit and Accept Funds for Capital Outlay

3a. From the State of California

President has Basic Authority

Standing Order 100.4(dd)

 

Chief Investment Officer of The Regents has Basic Authority to receive and collect funds.

Bylaw 21.4

Solicit and Accept Funds for Approved Capital Outlay

3b. From extramural sources (including funds for related construction)

Regents have Basic Authority

Bylaw 12.2(d)

 

President has Basic Authority

Standing Order 100.4(dd) and specific action of Regents

 

Delegated to Provost and EVP-Academic Affairs DA 2243 dated 11/2/09
(supersedes DA 2034)
 

Delegated to Chancellors, VP-Agriculture & Natural Resources, Director-LBNL

DA 2569 dated 4/19/12
(supersedes DA 2036)

This action relates to grants with related construction.

Solicit and Accept Funds for Approved Capital Outlay

3c. From extramural grants and contracts for construction of facilities

President has Basic Authority

Standing Order 100.4(dd)

 

Delegated to Chancellors; VP Agriculture & Natural Resources

DA 0693 dated 4/7/81

Solicit and Accept Funds for Approved Capital Outlay

3d. Gifts and Private Sources

Regents have Basic Authority

Bylaw 5.1(a)

Bylaw 12.2(e)

 

President has Basic Authority

Standing Order 100.4(dd)

 

Delegated to Chancellors; VP-Agriculture and Natural Resources

DA 2011 dated 3/23/94
(supersedes DA 0894)

Same as authority of President under 3d, up to $5 million.

Delegated to SVP-External Relations

DA 2011 dated 3/23/94
(supersedes DA 0894)

Same as authority of President under 3d, and is also authorized to accept gifts to the University that have not been designated for a specific campus, or that have been designated for use by more than one campus.

Solicit and Accept Funds for Approved Capital Outlay

3e. Approve and conduct fund-raising campaigns

Regents have Basic Authority Bylaws 12.2(f)  

President has Basic Authority

Standing Order 100.4(dd)

 

Delegated to Chancellors; VP-Agriculture & Natural Resources; SVP-External Relations

DA 2018 dated 5/26/94
(supersedes DA 0895)

 

Solicit and Accept Funds for Capital Outlay

3f. From multiple sources

Regents have Basic Authority

Bylaw 5.1(a)

Bylaws 12.2(e) and (f)

 

President has Basic Authority

Standing Order 100.4(dd)

 

Solicit and Accept Funds for Capital Outlay

3g. From University funds

Regents have Basic Authority

Bylaws 12.3(b) & (c)

Solicit and Accept Funds for Approved Capital Outlay

3h. From other loan sources (external financing)

President has Basic Authority (for preparation of applications and fund acceptance)

Regents to President annually by specific action of Regents

Provided Chief Investment Officer of the Regents has concurred as required by Bylaw 21.4(d).

Chief Investment Officer of the Regents has Basic Authority (for execution of applications)

Bylaw 21.4(d)

Delegated to Chief Investment Officer of the Regents (for acceptance of funds)

Bylaws 21.4(a) and (h) (receive funds from President)

Delegated to EVP-Business Operations

(part of assigned business management functions)

Solicit and Accept Funds for Capital Outlay

3i. From Governor's Office of Emergency Services under Hazard Mitigation Grant Program (HMGP)

Delegated to Chancellors

DA 2096 dated 2/17/98

 

4. ALLOCATE FUNDS FOR CAPITAL OUTLAY BUDGET

Allocate Funds for Capital Outlay Budget

4a. From the State of California

Regents have Basic Authority

Bylaws 12.3(b) and (c)

As appropriated to the University by the State.

Allocate Funds for Approved Capital Outlay Budget

4b. From gifts (allocate and reallocate)

President has Basic Authority

Standing Order 100.4(s) and (t)

 

Delegated to Chancellors

DA 2169 dated 9/11/06 (supersedes DA 1052)

 

Delegated to Vice President Agriculture & Natural Resources

DA 2168 dated 9/11/06

 

5. TRANSFER FUNDS

Transfer Funds

5a. All fund transfers

Regents have Basic Authority

Bylaw 5.1(a)

Bylaw 12.3(b)

Responsibility of the Committee on Finance, except subject only to such legislative control as noted in Bylaw 5.1(a)

Transfer Funds

5b. For capital improvement purposes

President has Basic Authority

Standing Order 100.4(o) 1 and 2

 

Delegated to Chancellors, VP-Agriculture & Natural Resources, Director-LBNL DA 2574 dated 3/1/13
(supersedes DA 2230)
 

Delegated EVP-Business Operations

DA 2576 dated 3/1/13
(supersedes DA 2224)

 

Same as authority of President under 5b,Redelegated to VP-BCR in 2576A.

Transfer Funds

5c. For minor capital improvement projects

President has Basic Authority

Standing Order 100.4(o) 1 and 2

Transfer funds for capital outlay.

Delegated to Chancellors; VP-Agriculture & Natural Resources, Director-LBNL

DA 2574 dated 3/1/13
(
supersedes DA 2125)

 

 

6. APPROVE REMOVAL, RE-USE, OR REHABILITATION OF TEMPORARY BUILDINGS

6. Approve removal, re-use, or rehabilitation of temporary buildings

Regents have Basic Authority

Must be approved by the Committee on Grounds and Buildings.

Delegated to President

Regents to President by specific action in each case

As listed annually in the Capital Improvement Program.

7. APPROVE AND AMEND LONG-RANGE DEVELOPMENT PLAN

7a. Approve new or substantially updated long-range development plan (LRDP)

Regents have Basic Authority

Bylaw 12.4(a)

As a guide to the future development of a Facility or other area.

7b. Amend long-range development plan (LRDP)

Regents have Basic Authority

Bylaw 12.4(a)

To approve LRDP amendments except for substantially updated LRDPs,

Delegated to President

Regents Policy

Delegated to EVP-Business Operations

DA 2135 dated 2/26/03

Same authority as President under 7b above.

8. APPROVE SITES

8. Approve sites

President has Basic Authority

Standing Order 100.4(aa)

To approve the siting of individual buildings or projects.

Delegated to Chancellors; Director-LBNL; VP-ANR

DA 0606 dated 4/17/78

Same as authority of President under 8, plus subject to rules and regulations established by the Office of the President.

9. APPOINT ARCHITECTS AND ENGINEERS

Appoint Architects and Engineers

9a. Executive architects, executive landscape architects, and executive and consulting engineers

President has Basic Authority

Standing Order 100.4(y)

 

Delegated to EVP-Business Operations; Chancellors; Director-LBNL; VP-ANR

DA 2220, dated 6/16/09
(supersedes
DA 2134, DA 2160 and DA 2184)  

For projects with approved budgets with a total individual project cost not exceeding $60,000,000, subject to design and design professional requirements set out in the University Facilities Manual.

10. APPROVE BUILDING DESIGN AND PLANS

10a. Approve Building Design and Plans

Regents have Basic Authority

Bylaw 12.4(b)

To approve plans for improvements, direct the taking of bids, and recommend to Regents the award and execution of construction and equipment contracts, except as otherwise provided in the Standing Order.

Delegated to Committee on Grounds & Buildings

Policy on Approval of Design, LRDPs, and the Administration Of CEQA, amended 1/20/11

To approve design of

 

a.) Building projects with a total project cost in excess of $10,000,000, except when such projects consist of the following:

 

i. Alterations or remodeling where the exterior of the building is not materially changed;

 

ii. Buildings or facilities located on agricultural, engineering, or other field stations; or

 

iii. Agriculture related buildings or facilities located in areas of a campus devoted to agricultural functions.

 

b.) Capital improvement projects of any construction cost when, in the judgment of the President, a project merits review and approval by The Regents because of budget matters, fundraising activities, environmental impacts, community concerns, or other reasons.

10b. Approve Building Design and Plans "Standard Process" President has Basic Authority Standing Order 100.4(z) To approve building plans and to solicit bids in connection with approved projects, except for projects requiring approval by the Committee on Grounds and Buildings (see Regents Policy).
Delegated to EVP-Business Operations; Chancellors; Director-Lawrence Berkeley National Laboratory; VP-Agriculture & Natural Resources DA 2575 dated 2/28/13 (supersedes DA 2219) To approve the design of projects with a total individual project cost not exceeding $10,000,000 unless the President has given notice that Regental approval is merited under section (1)b of the Policy.
10c. Approve Building Design and Plans "Delegated Process"

President has Basic Authority

Standing Order 100.4(z)

To approve building plans and to solicit bids in connection with approved projects, except for projects requiring approval by the Committee on Grounds and Buildings (see Regents Policy).

Delegated to Chancellors

DA 2575 dated 2/28/13 (supersedes DA 2219)

To approve the design of qualifying projects with a total individual project cost not exceeding $60,000,000 unless the President has given notice that Regental approval is merited under section (1)b of the Policy.

11. IMPLEMENT CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA)

11. Administration of California Environmental Quality Act (CEQA)

Regents have Basic Authority

Bylaw 12.4(b)

To certify, adopt, or modify environmental documents.

President has Basic Authority

Regents to President by actions of 6/15/73, 7/1/86, 3/20/89, 1/16/03

To administer University of California's compliance with the California Environmental Quality Act; to certify or adopt environmental documents for which the President has authority for associated project approval; and to modify environmental documents certified or adopted by the Regents and for which the President has authority for associated project approval so long as the modification does not result in new or increased significant impacts.

Delegated to EVP-Business Operations

DA2135 dated 02/26/03

Same authority as President under 11, consulting with the Office of the General Counsel as appropriate.

12. SOLICIT AND WITHDRAW BIDS; REJECT ALL BIDS FOR CONTRUCTION CONTRACTS; SIGN NOTICES OF COMPLETION

12. Solicit Bids

President has Basic Authority

Solicit Bids:Standing Order 100.4(z)

Withdraw Bids:Standing Order 100.4(a) and (dd)

Reject all Bids:Standing Order 100.4(dd)

Sign Notices of Completion:Standing Order 100.4(dd)9

Regents Policy

To solicit bids in connection with approved projects.

To consent to the withdrawal of a bid after bids are opened and a bidder claims a mistake, if conditions given in Facilities Manual are met.

Reject all bids for construction contracts if the lowest responsible bid is not in the University's best interest.

Sign Notices of Completion for construction contracts.

Delegated to: Chancellors; Director-Lawrence Berkeley National Laboratory; VP-Agriculture & Natural Resources, EVP-Business Operations

DA 2564 dated 12/15/11 (supersedes DA 2148)

13. EXECUTE CONTRACTS OR AGREEMENTS

Execute Contracts or Agreements

13a. Execute various service agreements

President has Basic Authority

Standing Order 100.4(dd)

 

Delegated to: Chancellors, VP -Agriculture & Natural Resources, EVP-Business Operations

DA 1058 dated 12/30/91

 

 

 

Execute Contracts or Agreements

13b. Execute contracts with executive architects, executive landscape architects, and executive and consulting engineers

President has Basic Authority

Standing Order 100.4(y)

 

Delegated to Chancellors; Director-Lawrence Berkeley National Laboratory; VP-Agriculture & Natural Resources; EVP-Business Operations

DA 2220 dated 07/26/02 (supersedes DA 1098)

 

Execute Contracts or Agreements

13c. Execute construction contracts

 

 

President has Basic Authority

Standing Order 100.4(a) and (dd)(8)

To execute construction contracts within appropriated funds.

Bylaw 5.1

Delegated to: Chancellors; Director-Lawrence Berkeley National Laboratory; VP-Agriculture & Natural Resources; EVP-Business Operations

DA 2564 dated 06/29/04 (supersedes DA 2148)

 

 

Execute Contracts or Agreements

13d. Execute bonding requirements for construction contracts

Delegated to EVP-Business Operations

DA 2564 dated 12/15/11

To set requirements for bid bonds or other forms of bid security, performance bonds, and payment bonds for construction contracts, unless such requirements would be inconsistent with the requirements of a funding agency for a funded project or with mandatory requirements established by state law.

Delegated to Chancellors; Director-Lawrence Berkeley National Laboratory; Vice-President-Agriculture & Natural Resources, EVP-Business Operations

DA 2564 dated 12/15/11

To execute contracts of less than $25,000 without a bid bond, payment bond, or performance bond, and to execute construction contracts between $25,000 and $50,000 with only a payment bond.

Execute Contracts or Agreements

13e. Execute utility agreements

President has Basic Authority

Standing Order 100.4(dd)

Authorizes President to execute all utility agreements.

Delegated to Chancellors; VP-Agriculture & Natural Resources

DA 0856 dated 1/14/85

To execute agreements pertaining to the purchase of utilities commodities and services.

14. NEGOTIATE AND EXECUTE CHANGES OR AMENDMENTS TO AGREEMENTS OR CONTRACTS

Negotiate and Execute Changes or Amendments to Agreements or Contracts

14a. Negotiate changes or amendments to agreements

President has Basic Authority

Standing Order 100.4(y)

With executive architects, executive landscape architects, and executive and consulting engineers.

Delegated to Chancellors, Director Lawrence Berkeley National Laboratory; VP - Agriculture & Natural Resources

DA 2220 dated 07/26/02 (supersedes DA 1098) 

 

President has Basic Authority

Standing Order 100.4(dd)

For utility agreements.

Delegated to Chancellors, Vice President-Agriculture & Natural Resources

DA 0856 dated 1/14/85

Negotiate and Execute Changes or Amendments to Agreements or Contracts

14b. Execute changes or amendments to contracts

President has Basic Authority

Standing Order 100.4(a) and (dd)(8)

For construction contracts within appropriated funds.

Bylaw 5.1

Delegated to: Chancellors, Director-Lawrence Berkeley National Laboratory; VP-Agriculture & Natural Resources; EVP-Business Operations

DA 2564 dated 12/15/11 (supersedes DA 2148)

 

15. NEGOTIATE REAL PROPERTY RENTAL AGREEMENTS (LEASES); APPROVE LICENSES, EASEMENTS, OR RIGHTS-OF-WAY; SALE AND PURCHASE OF REAL PROPERTY

15. Negotiate, Approve and Execute Real Property Rental Agreements (Leases); Negotiate, Approve and Execute Licenses, Easements, or Rights-of-way; Sale and Purchase of Real Property

Real Estate Transactions Approval Matrix

This matrix is maintained by the Real Estate Services Group at UCOP 

16. SPECIFIC ACTIONS AUTHORIZING PRESIDENT TO ACT

16. Specific Actions Authorizing President to Act

President has Basic Authority

By specific action of The Regents

Actions must relate to matters within purview of President.

  Revised June 2013

 

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