RD4.1: Providing Gender Inclusive Facilities

References

In accordance with the University’s nondiscrimination policies, these guidelines seek to create an inclusive campus environment for transgender and gender variant people and provide direction on the implementation of gender inclusive facilities in UC-owned buildings. These guidelines affirm that individuals have the right to use facilities that correspond with their gender identity.

These guidelines apply to UC-owned facilities including new construction, existing, and renovated facilities.  While these guidelines do not extend to UC-leased facilities at this time, evaluation of the availability of gender inclusive facilities shall occur when beginning or renewing leases, especially when UC leases more than 50% of a building, or for leases 10 years or longer. Privatized projects developed on UC-owned land where the project is to be used for University-related purposes shall comply with the requirements for inclusive facilities.

4.1.1 Background

 The University of California is strongly committed to creating and sustaining a campus environment that supports and values all members of our community, including visitors. These guidelines focus on providing a safe environment, consistent with UC principles of community and efforts around civility and respect.   Gender inclusion should provide access and equality by creating an environment that is safe, accessible, and respectful of all individuals.  One aspect of creating an inclusive environment is the availability of safe, accessible, and convenient restroom facilities. Many people may experience difficulty, inconvenience, or harassment when using gender specific restrooms and facilities.  Additionally, parents with children of a different gender, as well as caregivers to persons of a different gender, face difficulties in accompanying them. UC aims to implement best practices for gender inclusive facilities. 

4.1.2 Definitions

 Changing Room:  a room in which one or more persons partially or fully disrobe and re-dress.  Locker rooms fall under this definition. Gender inclusive changing rooms shall provide privacy and security.

Gender Identity:  an individual’s sense of oneself as male, female, or transgender, including an individual’s self-image, appearance, expression, or behavior, whether or not that self-image, appearance, expression, or behavior is different from the individual’s sex assigned at birth.

Gender Inclusive Facility (sometimes referred to as Gender Neutral facility): a facility, including but not limited to, restrooms, showers, locker rooms and changing rooms, that is usable by persons of all gender identities and expressions and that is not gender specific. Facility shall provide privacy and security for the individual user. Gender inclusive facilities shall include spaces and fixtures equivalent to gender specific facilities.

Gender Specific:  designated for use by one gender (i.e., male or female).

Restroom: any facility equipped with toilets, urinals or other similar facilities, in a public facility for the use of the public for personal hygiene and comfort. “In a public facility” and “for the use of the public” in this context covers essentially all UC facilities and restrooms, except for facilities located within private residences or apartments, and within dormitory suites.

Shower: a space in which one or more persons bathe or shower. Gender inclusive showers shall provide privacy and security for the individual user.

4.1.3 GUIDELINES AND COMPLIANCE

Campuses and other UC locations (e.g. Medical Centers, Laboratories, Agriculture and Natural Resources (ANS), or Natural Reserve System (NRS), etc.) shall undertake the following – A due date for completion of initial tasks is noted after each task, where applicable:

CAMPUS PROCESS: Establish a site-specific process to guide and review campus efforts toward gender inclusive facilities.  Each location shall also establish a review process for hardship requests for waiver from these guidelines and establish a process for receipt and review of complaints and suggestions, with a submittal location posted on the campus website. This should be completed by November 1, 2015. A letter confirming that this is done should be provided by this due date to Associate Vice President, Capital Programs, Deborah Wylie. 

INITIAL AUDIT: Perform an initial audit of restrooms and other gender-specific facilities, such as changing rooms and showers, in all UC-owned buildings.  The audit shall list all existing buildings in which restrooms, changing rooms and showers are provided; whether each building has gender inclusive facilities; and the type and number of gender inclusive facilities. This should be completed by November 1, 2015. A letter confirming that this is done should be provided by this due date to Associate Vice President, Capital Programs, Deborah Wylie. 

CONVERT EXISTING FACILITIES: Convert existing single-occupancy or single-stall restrooms in all UC-owned buildings from gender-specific to gender inclusive facilities with privacy and security as noted in the definitions.  It is anticipated that conversion will usually be limited to revised signage. Conversions that are accomplished by signage alone shall not be considered renovations. This should be completed by March 1, 2016.

NEW CONSTRUCTION or RENOVATION: For UC-owned buildings beginning design, for either new construction or renovation, on or after July 1, 2015, provide at least one gender inclusive restroom on each floor where restrooms are required or provided in a building. Gender inclusive restrooms on each floor shall be accessible consistent with the California Building Code (CBC).  “UC-owned” includes buildings designed and/or built by third parties that are to become the property of UC upon completion. 

RESTROOM RENOVATION: When extensive renovations are made to existing restrooms (when the construction cost for the renovation exceeds 50% of the restroom replacement cost) or when extensive renovations are made to one of more floors on an existing building (more than 50% of the replacement cost of the area being renovated) in buildings that do not already have at least one gender inclusive restroom, the project shall provide a gender inclusive restroom in the same building.

CHANGING ROOMS: For new buildings, construct at least one gender inclusive changing room in each location in the building where locker rooms or changing rooms are provided, located within the locker room/changing room facility, so the user need not leave the area to use the changing room. For major renovations, construct at least one gender inclusive private changing room in each location in any building where locker rooms or changing rooms are provided (major renovation is renovation exceeding 50% of replacement cost  of the area being renovated) or when the locker room or changing room is renovated.

SHOWERS: Construct gender inclusive showers in new buildings in which showers are provided. If the shower or showers are located within a locker room/changing room facility, the gender inclusive shower(s) shall be located so that the user need not leave the area to use the shower. Construct at least one gender inclusive shower in each location in any building where showers are provided when a major renovation occurs (renovation exceeding 50% of replacement cost of the area being renovated) or when the existing showers are renovated. Locate shower within the locker room/changing room facility so that the user need not leave the area to use the shower.

LIST OF LOCATIONS: Prominently list the locations of gender inclusive facilities on campus websites. This should be completed by March 1, 2016.

SIGNS: It is recommended that gender inclusive facilities be identified in a simple manner, utilizing the minimum signage required by the CBC and the 2010 ADA Standards for Accessible Design (ADA).  For restrooms, the required sign on the door shall be a triangle within a circle, without gender pictograms, and may include the term “Restroom.” The international convention is a white triangle in a blue circle, but ADA- and CBC-compliant signs/colors are acceptable. The CBC-required room identification sign shall provide the minimum required information, including the pictogram for access, if applicable.  For restrooms, limiting the room identification to “Restroom” is recommended.  Signs for changing rooms and shower rooms should follow this recommendation as applicable.  Refer to CBC Chapter 11 for minimum requirements. Sample signs are outlined in Attachment B above.

DIRECTIONAL SIGNS: In buildings where gender inclusive facilities are not or cannot be provided, provide and install directional signs indicating the nearest gender inclusive facilities. This should be completed by July 1, 2016.

HARDSHIP: In instances where hardship may preclude full compliance with these guidelines, campus entities may request that a waiver from the guidelines be approved according to the process and criteria for review and approval of waivers as established by each campus location (see Attachment A).  Approval authority for these waivers is delegated to the Chancellor and may be re-delegated to one individual, in writing.  A model template for waiver requests is attached to these guidelines, and may be used or modified by each UC location. If the campus determines that it is physically impracticable to provide a gender inclusive restroom facility in the building, the campus may elect to provide a gender inclusive facility (if one does not already exist) in a nearby building.  “Nearby” is defined by the worksheet as within 2 minutes of pedestrian travel time between building entrances.

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Revised June 30, 2015 (Change # FM 15-007-P)

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