> For Library Staff > Phase II: Storage
Phase II : Storage Unit Guidelines
The following procedures were developed from the recommendations of the CMI Operations Advisory Committee subgroups for Publicity, Usage, Bibliographic Control, and ILL/Document Delivery when relevant. These procedures are designed to address activities during the second phase of the Collection Management Initiative grant project during which experimental volumes are located in remote storage, control volumes are maintained on library shelves, and usage data is gathered for both print and electronic journals. Phase II officially begins October 1, 2001.
Campus storage arrangements
The following campuses plan to store experimental volumes in SRLF:
The following campuses plan to store experimental volumes in NRLF:
The following campuses plan to store experimental volumes in a local or campus storage facility:
Riverside elected to submit only control titles.
Housing experimental volumes/issues
Storing unbound issues
Definition of use of an experimental titles
Use will be counted by the RLF where it is stored unless an arrangement is made with the owning library to maintain and report these counts to CMI staff.
The campuses (Santa Barbara, Davis and San Diego) that store their experimental titles in local storage facilities will be responsible for counting each use of a volume or unbound issue and reporting the data to CMI staff.
Frequency of reporting data to CMI staff
Gathering user behavior and preference data
In response to a request from a library user on the owning campus, RLF and campus storage staff will place a survey form in each study volume, unbound issue, or photocopy. The purpose of the survey form is to determine why the user is requesting print when an electronic version is available. The survey form is available via email and in the publicity section of this web site. The library user who requests the item will be asked to fill out the survey form and return it to the library, site to determined by the library. The survey will include a place for the requester to indicate if he/she would be willing to participate in a follow-up interview.
If at any time supplies of labels or use data slips run low, campuses, storage facilities and RLF's may request additional supplies from CMI staff. There is no cost to campuses or the RLF's for these supplies.
A form will be provided to aid libraries in recording the cost of carrying
out the activities related to Phase II of the project.
Send your questions and comments to Gary.Lawrence@ucop.edu.
Last updated: October 23, 2001.