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CMI > FAQ > General Overview

FAQ: General Overview

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What is the Collection Management Initiative (CMI)?
What kinds of data are being collected as part of the study?
How long will the CMI project last?
Why did the University of California undertake the CMI project?
What does the library hope to learn through this project?
Did faculty support the CMI project?
Who does the CMI project staff consult for advice and assistance?
Where can I get more information about CMI?

 

 

What is the Collection Management Initiative (CMI)?

The Collection Management Initiative (CMI) is a research project funded by the Andrew W. Mellon Foundation and administered by the University of California. The purpose of the project is to gather use, cost and user preference data to inform planning and management of library journals that are published in both print and digital formats.

During a 12-month period, print journals were relocated to remote storage. If a researcher needed to consult the print version, the volume was temporarily returned for their use or a copy of the requested article was provided. Usage data for both print and electronic versions of approximately 300 journals was gathered during the study that extended from October 1, 2001 through September 30, 2002. View project use data.

Data is also being gathered to document the costs incurred and avoided in maintaining selected journal titles in print and digital form and relocating the print versions of the journal to storage.

In order to gain an understanding of factors that influence the use of print and digital forms of journals in the library collection, a random sample of faculty, graduate students, undergraduate students, staff and health professionals at the University of California will be surveyed. An analysis of the use and cost data along with the results of the user preference survey will be used to develop strategies, policies and programs for the future management.

 


What kinds of data are being collected as part of the study?

The CMI project is collecting the following data:

  • Use of digital and print versions of selected journal titles when print is relocated to storage vs. when print remains on library shelves. More info.

  • Behavior, attitude and preference of users when selected print journals for which electronic access is provided are temporarily relocated elsewhere. More info.

  • Costs incurred and avoided when print copies of journals are relocated to a storage facility and primary use is of the electronic version. More info.

 


How long will the CMI project last?

The project, begun January 1, 2001, will extend through June 30, 2003, a two and a half year period.

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Why did the University of California undertake the CMI project?

The University of California was well positioned to undertake this experiment, since it has a history of successful collaborative efforts among the UC campus libraries that includes a union catalog, a shared collection development program, two regional storage facilities, and an intercampus document delivery and resource-sharing program. The University of California also faces the challenge of accommodating up to 60,000 new student enrollments over the current decade.

Because the availability of digital content on all campuses is growing, campus leaders felt that the time was right to examine the advantages that digital resources provide in managing print collections, including the possible benefits of handling fewer copies of print materials when digital counterparts are available. An additional motivation is the limited availability of capital building funds to meet the deficit of campus library space that exists on many UC campuses. UC libraries must compete with proposals for classroom and faculty offices as well as projects to upgrade existing buildings to seismic standards.

 


What does the library hope to learn through this project?

We hope to gain a better understanding of how patrons use our library collections and how we can best meet their needs. More specifically, we would like to determine the best mix of print and digital publications to offer. The project will ultimately help us develop cost effective strategies for managing our growing collections in digital and print formats.

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Did faculty support the CMI project?

The Systemwide Library and Scholarly Information Advisory Committee (SLASIAC), composed of faculty and academic administrators, supported a resolution that endorsed the development and implementation of a research project that would involve a broad selection of journal titles currently or prospectively acquired by UC in both print and digital form. The SLASIAC resolution stated that "this program should ensure the archival retention of high-quality print copies of each title at the University's Regional Library Facilities and explore the feasibility of reliance on the electronic copies of these journals to meet the various usage requirements of the UC community." View the entire SLASIAC resolution.

 


Who does the CMI project staff consult for advice and assistance?

Four advisory groups were established early on in the project: a Steering Committee made up of University Librarians and faculty with general oversight for the project; campus liaisons, senior library administrators who coordinated the journal study on each campus, an Operations Advisory Committee made up librarians from each campus, assisted with initial planning and implementation of the journal study, and a Research Committee to advise on all research aspects of the project. View membership lists.

In addition, existing University groups, including the Systemwide Library and Scholarly Information Advisory Committee (SLASIAC), the University Librarians, the Systemwide Operations and Planning Advisory Group, and the Collection Development Committee were consulted and provided advice during the project.

 


Where can I get more information about CMI?

This web site contains study background, the research plan, project data, a roster of staff and advisory groups, and a contact form, as well additional FAQ's. Visit the welcome page.

There are three other FAQ's about the project available:

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Send your questions and comments to Gary.Lawrence@ucop.edu.
Last updated: February 18, 2003.