Business Resource Center
New hire forms
The BRC maintains a payroll new employee packet for the Local HR Office or department personnel manager to provide to new hires.
Forms included in the bundle (some interactive):
- Welcome letter (pdf)
- Personal Data Sheet UPAY544 (non-represented employee to complete and sign) or UPAY544a (represented employee to complete and sign)
- Request for Prior Service Verification (employees coming from a state agency or other California state university to complete and sign)
This form is for the payroll purposes of establishing the vacation accrual rate and service anniversary recognition dates. It is not a University of California Retirement System form.
- Voluntary Self-Identification of Race, Ethnicity and Veteran Status (pdf) (employee to complete)
- New Voluntary Self-Identification of Disability (pdf)
- UC W-4 Withholding Allowance Certificate (pdf) (employee to complete and sign)
Includes Federal-State witholding form and instructions
- UPAY585 (pdf) - State Oath of Allegiance, Patent Policy, and Patent Acknowledgement
- UC Electronic Information Resources User Agreement (pdf) (employee to read, sign and make a copy; the copy is for retention by the employee)
The forms identified in red above are to be completed and brought to the BRC Payroll Team new hire interview, along with acceptable identification documents. Please wait to date and sign them in the presence of your Payroll Representative.