Deferred Maintenance/Facilities Renewal Calendar
Reporting Calendar
| Fund Source | Reporting Dates | ||||
|---|---|---|---|---|---|
| Supplmental Allocation - June 2003 |
Dec 2003 | Dec 2004 | Jun 2005 (Close-out) | ||
| 02-03 Bond | Optional Program; calendar available (xls) | ||||
| 01-02 Bond | Jan 2003 (75%) |
Apr 2003 (100%) |
Oct 2003 | Apr 2004 | Oct 2004 (Close-out) |
| 01-02 State | Jun 2002 (100%) |
Dec 2002 | Jun 2003 (Close-out) | ||
| 00-01 Bond | Mar 2002 (100%) |
Sep 2002 | Apr 2003 | Sep 2003 (Close-out) | |
| 00-01 State | Closed Jun 2002 | ||||
| 99-00 Bond | Closed Jun 2002 | ||||
REQUIREMENTS
State General Funds
Upon official allocation of State funding by the Budget Office, contracts for deferred maintenance/facilities renewal projects funded by State general funds must be fully liened (bids awarded) within 12 months. All projects and State funds must be completed and funds fully expended within 24 months from the date of allocation. For example, if State funds were allocated in September 2000, the all projects must have been liened by September 2001 and all funds expended by September 2002.
Bond Funds
Bond-funded programs span 36 months from the date of bond sale. All bond projects must have been approved by the Non-State Capital Division for eligibility for bond funding. An amount equal to at least 75 percent of your bond allocation must be liened (bids awarded) within 12 months and all funds must be fully liened within 18 months. All projects must be completed and the campus bond allocation must be fully expended within 36 months of the bond sale.
REPORTS
Status of Expenditure Reports
Status of expenditure reports are submitted according to the intervals described above and typically every 180 days after the first report. The purpose of these reports is to ensure that the campuses progress towards timely award, expenditure, and completion of the approved projects. If upon review of a report indicated that a campus is having difficulty in initiating or completing projects, we would contact the campus to investigate what, if any, obstacles may be delaying progress.