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Business Resource Center
University of California
Office of the President
1111 Franklin St., 9th Floor
Oakland, CA 94607-5201

Airfare Pre-Trip Authorization Requests

Using UCLA Travel or Connexxus

  1. To book air travel the traveler/arranger or proxy logs into Connexxus, or calls or e-mails UC Travel at (310) 206-2639 or (800) 235-UCLA (8252).  
  2. Send the itinerary received from UC Travel, or send price estimate received from Connexxus to your team mailbox (brcblue@ucop.edu, brcgold@ucop.edu or brcpurple@ucop.edu) with the following additional information:
    1. Authorizing signature of individual with delegated authority (scan and attach), or e-mail directly from authorized individual approving travel;
    2. Business reason for travel;
    3. Pre-approval if appropriate. Include a scanned copy of EVP - Business Operations approval for out-of-state or in-state travel over $1500 (if approved in TAMS system include the TAMS number). For more information on EVP’s requirements.
    4. Department Code;
    5. Department Full Accounting Unit (FAU) to be charged.
    6. If using UCLA Travel, include the name of Agent who booked the arrangement.
  3. BRC will obtain Pre-Trip Authorization (PTA #) and notify traveler/arranger, and UCLA Travel if appropriate.
  4. If travel is being booked through Connexxus, arranger or proxy will supply PTA #  when requested for payment. (If using SWABIZ – Southwest Airlines site - through Connexxus, traveler is required to use personal credit card or UC Travel & Entertainment card for payment)
  5. UC Travel or Connexxus will issue e-ticket to the traveler