Office of the Chief Financial Officer

› UCOP › OP Divisions › Finance Office › Financial Services & Controls › Business Resource Center ›Procurement › PCard Purchases

Business Resource Center
University of California
Office of the President
1111 Franklin St., 9th Floor
Oakland, CA 94607-5201

PCard Purchases

Department uses its PCard
Department purchases item/service with appropriate authorization and obtains receipt.

Department faxes or e-mails scanned copy of receipt to
brcgold@ucop.edu brcblue@ucop.edu or brcpurple@ucop.edu within 2 days for BRC to request a PO.  The information accompanying the receipt must include:

  1. Your department code;
  2. Your department’s Full Accounting Unit (FAU) to charge;
  3. Authorized signature (or e-mail from individual able to authorize) purchase of the item.

The BRC will enter the information into the BruinBuy system to obtain the Purchase Order number and copy the cardholder/Department on the Post-Audit Notification (PAN).
The Department will send the packing slip or proof of receipt to the BRC and retain the original receipt and fax with the signed monthly statement to UCLA at (310) 794-0769.

Department asks BRC to order with its PCard
Department requests purchase of item by e-mailing brcgold@ucop.edu brcblue@ucop.edu or brcpurple@ucop.edu and including:

  1. Item, vendor and website (if web purchase is possible)
  2. Department Code and Full Accounting Unit (FAU) to charge
  3. Authorizing signature (or e-mail from individual authorized to make purchase).
  4. Ship-to address for the item.

BRC will make the purchase, arrange the purchase order, and handle receipts and statements.  The Department will send the packing slip/proof of delivery to the BRC.