Business Resource Center
University of California
Office of the President
1111 Franklin St., 9th Floor
Oakland, CA 94607-5201
Travelers
Please wait until you receive an e-mail informing you that
an expense report is ready for review before going into Express and
submitting it. Until you get the e-mail, the Expense Report may not be
complete.
Agency Service Fees
UC Travel charges a $30 service fee for each transaction made through a travel agent, so a fee applies when an agent is called to change a flight home, for example. See the link on the Travel page to Connexxus for more information on fees (after logging in select Agency, then Fee Schedule). Change fees will be processed by the BRC and will appear on the departmental ledger without customer department action. A business purpose for the change must be specified when submitting the travel expenses.
Rental Car Add-ons
Rental car “upgrades” including GPS devices - Systemwide travel policy (G-28 VII C.2) says that exceptional approval is required for higher cost upgrades when renting a car. The BRC has been advised that, per discussion with the systemwide Disbursement Managers, GPS devices are currently considered to be an “upgrade”, and UCLA Travel is disallowing reimbursement for navigation device fees without exceptional approval. The business need for any add-on costs should always be separately described.