Business Resource Center
University of California
Office of the President
1111 Franklin St., 9th Floor
Oakland, CA 94607-5201
Key Controls
Enhancing UCOP’s ability to demonstrate accountability to University stakeholders is a key objective of the BRC, and improving controls over UCOP financial transactions was an important factor in management’s decision to centralize UCOP business processes. “Key controls” are an important element in the plan of controls.
BRC customer departments have an important role in ensuring that financial transactions have a valid University purpose and comply with University policies.
View the customer department role in Key Controls
Signature Authority
BRC Key Controls require that BRC staff only process transactions that have been approved by an authorized departmental signer. Subdivision Heads have the authority to commit departmental funds allocated to them through the budget process. If the Subdivision Head would like others to be able to authorize departmental transactions, they must be re-delegate authority in writing. An FAQ discusses this in more detail.
Signature Authorization or Cancellation form (pdf)
This is a fillable pdf version of the form contained in the Accounting Manual. The use of this particular form is not mandated, and its use may not meet current needs.
If used, please note that current practice is generally to limit authority to a dollar threshold that is appropriate to the employee's position. Also, it is often appropriate to delegate authority at the Subdivision or Department level and, in these instances, the SDIV or DEPT code should be indicated rather than a listing of accounts.
Signature Authority Template (xls)
Department Heads may prefer a format where all authorities are laid out on one document so the authority structure can be reviewed in total. This format also requires only a single signature. Once a signature specimen has been submitted for an employee, it does not have to be obtained again on future submissions.
Questions should be addressed to the .