Submitting new courses

The “New Course” section on the Online Update website is used when:

  • Adding a brand new course 
  • Adding courses previously approved by UC
  • Changing the approved subject area of a course
  • Adding the UC honors designation to an existing course
  • Lengthening a course from a semester (0.5 units) to a year (1.0 unit)
  • Making significant content changes to an existing approved course

The submission cycle

The Online Update website is open for the "a-g" course submission cycle annually from February 1 - September 15. New courses may only be submitted to UC for "a-g" review during this time. Courses are approved beginning with the academic year corresponding to the submission cycle the course was approved.

Tips and tools

Helpful hints, resources and guides are available to assist in writing, preparing and submitting courses for UC 
"a-g" approval.

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Course evaluation

All new course submissions are placed in a queue in the order received and evaluated by one of our subject area analysts. To provide a more objective review of the course content, UC conducts “blind” reads of all new courses, where the name of the institution submitting the course is hidden from our analysts. A-G approval is based on the course demonstrating compliance with the “a-g” course evaluation guidelines and the subject area course criteria established by UC faculty.

If the subject area analyst feels that they cannot adequately evaluate the course, the course is brought to the Reviewers’ Committee for review. In some instances, when UC articulation staff cannot determine the acceptability of a course, it is sent to a UC faculty member for further review.

Generally, new courses are reviewed within four to six weeks of submission. However, depending on the subject area, time of year and volume of submissions received, it may take longer. When a course completes the review process, an email notification with the results of the course review is sent to the course list coordinator and teacher contact. The results of a course review, in addition to the analyst's comments, are also available in the “Results” section on the Online Update website.

Resubmissions

Some courses do not meet our criteria for “a-g” approval the first time around. The University encourages schools to resubmit these courses after making modifications and additions to the course content and submission based on the analyst’s comments. To resubmit a course, use the “Resubmission” section on the Online Update website. The original course description is retained in the resubmission form and only requires making the requested changes. Once submitted, resubmissions are automatically placed at the front of the original analyst’s queue allowing a quicker turnaround.

There is a limit to the number of times a course may be resubmitted before the course submission cycle closes on September 15. The submission cycle is divided into three phases with each phase determining the number of resubmission opportunities awarded to new courses initially submitted during that timeframe. The three phases are described as:

  • Phase 1 (February 1 - May 31): New courses initially submitted during Phase 1 may have up to two opportunities for resubmission if the course is not initially approved.
  • Phase 2 (June 1 - July 31): New courses initially submitted during Phase 2 may have only one opportunity for resubmission if the course is not initially approved.
  • Phase 3 (August 1 - September 15): New courses initially submitted during Phase 3 will have no opportunities for resubmission if the course is not initially approved.

All resubmissions must be received by the final submission deadline of September 15 with the exception of the first resubmission from courses initially submitted during Phase 1 is due by July 31. Courses not approved after the resubmission deadline can be submitted again for "a-g" review as a new course using the “New Course” section during the next submission cycle.

FAQ’s

Find answers to common questions, including step-by-step instructions and additional information on navigating the “New Course” section.

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