Frequently asked questions

Updating the "a-g" course list

There are no changes to our “a-g” course list for this year. What do I need to do?

Verification of your institution's demographic information is all that is required. No additional submissions are needed if there are no other changes to your list for the upcoming year. The demographic information may be verified using the A-G Course Management Portal (CMP).

What are the implications for submitting new courses near the end of the annual submission period?

Courses submitted during the final phase (August 1 - September 15) of the submission period will not be awarded a resubmission opportunity if the course is not initially approved. The course will have to wait to be submitted again for "a-g" review during the next submission period.

In addition, the UC application opens on August 1. Courses submitted later in the submission period may not be approved in time for when students may begin completing their UC applications in August.

Who from our school or district should be responsible for updating the "a-g" course list each year?

Each school and district should establish a process for updating their "a-g" course list. The principal or head of school is considered by UC to be the certifying agent for the school. However, an assistant principal or head counselor from a school site, or a curriculum coordinator from the district, may be designated for this responsibility. It is essential that teachers go through proper channels for "a-g" course submission as established by the school or district. UC prefers to have a single point person from each school or district in charge of managing the course submission process.

Should courses be removed from our “a-g” list that will not be offered this year?

Yes, please archive all courses from your “a-g” course list that will not be offered in the upcoming academic year.

Errors in “a-g” course lists can disadvantage prospective University of California and California State University (CSU) applicants. UC and CSU admissions evaluators refer to the course lists when reviewing student applications for undergraduate admission. Admissions evaluators are seeking to understand how the applicant has taken advantage of the courses that are offered at the student’s high school. In considering each applicant in light of his or her local educational environment, the University is able to provide a fairer review of the applicant’s achievements “in context.” When schools leave courses on the course list that are not offered in a particular year, admission evaluators are unable to obtain the most accurate understanding of an individual applicant’s achievements.

Courses removed from an “a-g” course list may be archived during future course submission periods.

My course was initially submitted during Phase 1 of the submission cycle, and I missed the first resubmission deadline of July 31. Can I still submit the second resubmission by September 15?

New courses initially submitted during Phase 1 (February 1 - May 31) of the "a-g" course submission period are awarded two additional resubmission opportunities if the course is not initially approved. The deadline for the first resubmission is July 31 and the deadline for the second resubmission is September 15. If the first resubmission deadline is missed, the second resubmission may still be completed prior to the September 15 deadline; but this will be the course's only resubmission opportunity.

How can I access past course submissions?

Past course submissions are accessible using the A-G CMP. Depending on how and when a course was submitted for "a-g" review, it may be unavailable to view if the original course content description was submitted by mail or by attachment.

One of our courses was accidently left off our course list last year. How can I make changes to a previous year's "a-g" course list?

UC no longer requires users to submit paper petitions for retroactive request.

To add a course(s) to your schools previous academic year(s) course list you will need to do the following:

  1.  Log into the Course Management Portal(CMP)
  2.  Initiate this by starting a new course, revising a course, or reactivating an archive course
  3.  Fill out the submission form
  4.  At the end of the course submission form there is a question,“Does this course need to be retroactively added to a previous year?” Select "Yes"
  5. The CMP will show the academic year and school(s)
  6. There is no longer a limit to the number of petitions that a user can file
  7. We allow courses to be rolled back to three previous years

 If you are a District/School Course List Manager, you can access this feature on the home page.

Can a school petition to have an course retroactively approved for honors designation?

The addition of the “honors” designation to a course cannot be made retroactively as such designation does not affect a student’s ability to meet the University of California’s minimum freshman admission requirements. No exceptions.

Establishing an "a-g" course list

Our school had its initial visit from an accrediting organization and are waiting for the results of the review commission. Can we set up an “a-g” course list now?

No. Only those high schools that are accredited are eligible to establish an "a-g" course list. Once you have received notification of your term of initial accreditation you may begin the process of setting up an “a-g” course list. A copy of the notification letter from the regional accrediting organization is required to complete the School Registration Form.

Once we submit the School Registration Form, how long does it take for UC to approve our school and establish our course list?

It takes about three to four weeks for the High School Articulation unit to assess and verify the information provided on your School Registration Form and to set up an "a-g" course list. Depending on the time of year and volume of new schools, this may take longer. When a course list has been established, you will receive an e-mail notification with instructions on how to create login credentials for the A-G Course Management Portal to begin submitting courses for "a-g" approval.

We are a middle school and heard that students can earn “a-g” credit for our math and language other than English courses. Does our school need to have a UC course list?

Although students can use courses in mathematics and languages other than English completed in the seventh and eighth grades with grades of C or better toward satisfying the subject requirements, the middle school does not need its own “a-g” course list. Course lists are established only for accredited, diploma-granting, California high schools.

How does UC differentiate between an independent study school and an online school? Is there a different process for these schools to establish an “a-g” course list?

UC defines a nonclassroom-based / independent study school as public, charter or private high school in which at least half of the students receive 80 percent of their instruction off campus. An institution is considered an online school when all, or most, courses are offered through Internet-based methods, with time and/or distance separating the teacher and learner. Online schools must meet the University’s institutional requirements to establish an “a-g” course list while all other nonclassroom-based schools will abide by the independent study school policy.

Our comprehensive (classroom-based) high school is starting an independent study program for a small, select group of students. Do we need to comply with the University’s independent study policy? Will UC require us to submit new course descriptions for our independent study courses?

The University's nonclassroom-based / independent study school policy only applies to schools in which at least half of the students receive 80 percent of their instruction off campus. In this scenario, more than half of the students are still receiving their instruction on campus, so the comprehensive high school is not required to comply with the institutional requirements for nonclassroom-based schools. However, UC encourages these schools to use this criteria as a guide when designing their independent study program.

New course descriptions are not required for independent study courses if the school is only modifying the delivery method of their "a-g" courses and not changing the content. If the school will be using additional transcript abbreviations to track those students taking “a-g” courses through the independent study program, please be sure that these additional transcript titles are added to the “a-g” course list.